Events Manager

USQ’s events are one of the most fundamental components of our league; not only do they provide the key competitive structure for our league, but they also represent the sport of quidditch to the public. The Events Manager is responsible for supporting the planning and execution of all USQ events and related programs, including national and regional championships.

The Events Manager works closely with the Executive Director, Events Director, and other staff and volunteers to ensure that USQ’s events are successful and reflect USQ’s mission, vision, and values. This is an exempt full-time position that reports to the Executive Director. This is a remote position. Weekend/evening work hours can be expected to fulfill position responsibilities, and domestic travel will be required several times per year. The salary range for this position is $32,000-$38,000.

Key Responsibilities

GENERAL EVENT SUPPORT AND ADMINISTRATION

  • Create and manage event budgets.
  • Compile event planning documents for USQ events.
  • Facilitate the creation of event resources and guides.
  • Coordinate general logistical and planning tasks for USQ events, including regional and national championships.
  • Support tracking for compliance with USQ policies at non-USQ hosted events.
  • Assist with other events department programs as necessary, including event bidding, event sanctioning, and tournament director certification.
  • Assist with additional events-related or specific leaguewide projects and programs as requested by the Executive Director.

EVENT LOGISTICS

  • Manage equipment inventory, ordering, and transportation to all USQ events.
  • Coordinate equipment rentals for events.
  • Procure all necessary event permits and insurance for USQ events.
  • Develop event setup and teardown plans for all USQ events.
  • Analyze event operations to determine best practices for quidditch events at all levels.

Minimum Qualifications

  • At least two years of event planning organizing experience.
  • Goal-oriented with strong organizational and project management skills.
  • Outstanding attention to detail.
  • Strong interpersonal communication skills.
  • Strong writing skills.
  • Ability to motivate others and to form productive relationships with a wide variety of contractors, city officials, donors, vendors, staff and volunteers.
  • Ability to prioritize between many critical tasks and manage time well.
  • Able to travel several times per year, typically in late October, November, February, early March, early to mid April, and parts of May and June.
  • Must be available to travel to US Quidditch Cup annually (typically held in early April).

Application Materials

  • Resume
  • Cover Letter

Please send application materials to jobs@usquidditch.org. Applications will be evaluated on a rolling basis until the position is filled. Candidates are encouraged to apply by Thursday, September 20, 2018.