Event Hospitality Coordinator

Reports to the USQ Events Director

Primary Responsibilities

  • Oversee hospitality aspects of all Regional Championships, National Cup
  • Housing provided at events that they work on-site as a volunteer

Tasks may include, but are not limited to:

Team Services

  • Create team welcome packet and one sheet
  • Secure event trophies and/or medals
  • Work with the gameplay and logistics coordinators to ensure that a visible public rankings and/or bracket board is present on-site and is updated frequently throughout the weekend. Includes online, both during the event and after
  • On-site, answer questions from teams about the event
  • On-site, assisting with team check-in
  • On-site, assist with creating schedule and bracket posters for the weekend
  • Guest Services

    • Address all guest concerns promptly and professionally
    • Ensure that all guest needs are maintained at all pitches

    Vendors

    • Research and coordinate outside vendors

    Other Projects when applicable:

    • Coordinate ticket sales on site through the box office
    • Coordinate communication with guests via print, social media, and on-site announcements
    • Plan youth quidditch matches throughout the event, including reserving facility space, securing equipment, and recruiting and training volunteers
    • Organize spectator activities
    • Organize VIP experience
    • Plan additional non-gameplay events as applicable, including opening ceremonies, entertainment, closing ceremonies, and afterparties

    On site at USQ events:

    • Keeping track of event merchandise and selling it as needed
    • Maintaining organization of HQ tent
    • Lost and found tracking

    Please send us an email to events@usquidditch.org describing your interest in the position. Please include a list of the events you've worked on.