Director of Events & Partnerships
USQ’s events are one of the most fundamental components of our membership program; not only do they provide the competitive structure for our league, but they also represent the sport of quidditch to the public. The Director of Events & Partnerships is a key leadership position responsible for the planning and execution of all USQ events and related programs, including USQ Cup, regional championships, event based partnerships, event bidding and sanctioning, and the tournament director certification program.
The Director of Events & Partnerships works closely with the Executive Director, Events & Member Services Manager, and other staff and volunteers to ensure that USQ’s events are successful and reflect USQ’s mission, vision, and values. This is an exempt full-time position that reports to the Executive Director. This is a remote position. Weekend/evening work hours can be expected to fulfill position responsibilities, and domestic travel will be required approximately a dozen times per year. The salary range for this position is $47,500-$55,000.
LEADERSHIP AND ADMINISTRATION
- Oversee and manage all USQ events at a high level to ensure they are successful experiences for players, spectators, volunteers, and other stakeholders.
- Develop onsite staffing strategy for USQ-hosted events and attend most USQ events.
- Manage event budgets to control expenditures and work to reduce redundancy and last-minute expenses.
- Organize all event department general programs, including tournament director certification and event sanctioning.
- Work with gameplay department and the Gameplay & Member Services Director for details related to gameplay at USQ Events.
- Shape budgeting for regional championships towards a goal of becoming revenue-neutral events.
- Directly manage volunteers in the events department as needed.
- Provide support and guidance to the Events & Member Services Manager.
- Assist with other non-event league wide projects and programs as requested by the Executive Director.
- Craft communication framework and facilitate information sharing with teams in advance of USQ events.
- Coordinate hotel management process, including facilitating communication with teams and hoteliers.
- Develop strategy and materials for soliciting in-kind donations, monetary donations, and onsite vendors for all USQ events in order to increase revenue and enhance the event atmosphere.
- Lead the solicitation process for in-kind donations, monetary donations, and on-site vendors for all USQ events
- Develop VIP guest spectator experience at nationals and regionals.
- Develop attendee hospitality plans and procedures for USQ events.
- Solicit feedback from attendees after events and compile that feedback to determine strengths and areas of improvement.
- Oversee on-site volunteer program for events, including recruitment, training, scheduling, and communication
- Manage the location bidding process, including publishing the bid manual, bid solicitation, site visits, and site selection.
- Cultivate relationships with event bidding partners through regular communication and attendance at conferences.
- Serve as primary liaison with city & CVB partners, facility contacts, and other major event partners.
MARKETING AND COMMUNICATIONS
Assist with drafting and editing public communications, especially those related to programs in the events department
- At least three years of event organizing experience.
- Goal-oriented with strong organizational and project management skills.
- Outstanding written and interpersonal communication skills.
- Experience in motivating and staffing volunteers.
- Ability to motivate others and to form productive relationships with a wide variety of contractors, city officials, donors, vendors, staff and volunteers.
- Ability to prioritize between many critical tasks and manage time well.
- Able to travel approximately a dozen times per year, typically in late October, November, February, early March, early to mid April, and parts of May, June, and July.
- Must be available to travel to US Quidditch Cup annually (typically held in early to mid April).
- Passion for gender equity, including supporting the LGBTQ community.
- At least three years of event organizing experience within a sports organization.
- At least one year of partnership development experience.
- Experience with working remotely and using digital collaboration tools like Google Drive, Slack, and Asana.
- Cover letter
Compensation and Benefits
- Salary: $47,000 – $55,000 depending on experience
- Paid Time Off: 20 days per year
- Paid Holidays: 10
- Health Insurance, including Dental and Vision
- Professional Development and Technology: $500 annual allowance
Please send application materials to firstname.lastname@example.org. Candidates who submit applications by December 22, 2019 will receive priority consideration. Interviews will take place in late December and early January, with an anticipated start date in mid January, 2020.