Referee Policies

FIELD TEST REFEREE ELIGIBILITY

In order to take a field test, the referee must complete the following at least 24 hours before their scheduled test:

Tier 1-4 Referees and New Referees

When a new referee passes their field test, they automatically begin at Tier 4. All tiers are reassessed at least every 6 months (December and May), but are subject to change throughout the season.

For more information on referee tiers, please visit the Become a Referee page.

FIELD TEST PROCTOR ELIGIBILITY

At the beginning of each season, returning proctors must email referees@usquidditch.org to express interest before meeting with a member of the Referee Team for an interview and instruction on the process. Field test proctors may be any level of referee tier.

New proctors must email referees@usquidditch.org to express interest before meeting with a member of the Referee Team for an interview. If accepted, they will be paired with an existing proctor to receive additional instruction before conducting their first event of field tests under the supervision of the existing proctor. The existing proctor will provide feedback and ensure the quality of the proctor before the proctor may conduct field tests without supervision.

Although non-referees may be field test proctors, in order to proctor a USQ official game, the proctor must be a fully certified head referee for the current season, including passing a field test.

FIELD TEST PROCESS

Before the event:

To request field testing at an event, the Tournament Director must email membership@usquidditch.org with the following information:

  • Name of the event
  • Date of the event
  • Location of the event
  • Whether the event has USQ official games, is a USQ sanctioned event with only unofficial games, or is a Major League Quidditch official event.
  • Whether or not a known field test proctor will be in attendance

Only events with USQ official games, USQ sanctioned events, or Major League Quidditch official events may be used for field tests. The games used for field testing at these events may be either official or unofficial. Field tests are permitted at USQ Regional Championships or US Quidditch Cup for referees who are currently certified, but referees should be aware that field testing may not be available due to scheduling. Referees are encouraged to field test at other events when possible.

Once a field test candidate signs up for a field test through the field test sign up form, they will be assigned a proctor for the event in question.

As soon as a field test proctor is aware of a future field test, they should set up a meeting with at least one member of the Referee Team for a few days after the field test is to be administered.

During the event:

The field test proctor watches the game and takes extensive notes.

The field test proctor must use the USQ field test rubric available here. Receiving a 6 or below in any one category on the field test will result in an automatic failure. For a more extensive list of what criteria fall into each category, the extended field test rubric can be found here.

Field test candidates will not receive their results at the event and cannot be provisionally passed.

If the candidate is not a tier 1-4 referee, no other official games may be head refereed by the field test candidate (except in cases of inconclusive games). If the candidate is currently certified as a tier 1-4 referee and is testing to move up a tier, they may referee other official games at the event.

After the event:

The field test proctor must meet with at least one member of Referee Team less than one week after the field test is administered. This meeting should be scheduled before the field test is administered.

At this meeting the Referee Team member(s) and field test proctor will reach the final decision on whether the field test is passed.

The field test proctor must be paid $15 for the results to be considered official. If payment is not received in a timely manner, the proctor should email referees@usquidditch.org.

The field test proctor must send an email with the results to the referee and CC referees@usquidditch.org within one week of the field test.

Repeatedly failing to meet the deadline of sending field test results within one week may result in field test proctor suspension.

INCONCLUSIVE GAMES

A referee may only field test one time per tournament unless the game they refereed is deemed by the field test proctor to be “inconclusive.”

A game may be deemed inconclusive if it did not have enough unique scenarios to properly test the referee’s ability at the discretion of the field test proctor. A game’s status as inconclusive is based on the game itself, not the referee. A game cannot be deemed inconclusive because the referee performed poorly.

In a situation with one or more inconclusive games for a single referee, the field test proctor is only paid for the first game. The referee is paid for all subsequent games. Any number of games may be ruled inconclusive. Tournament Directors are encouraged to schedule initial field tests for earlier in the day. However, Tournament Directors are not required to fulfill requests for additional field test slots.

If an event has multiple proctors available, subsequent tests may be run by a different proctor, assuming both proctors agree to this and the second proctor is aware that they will not be paid for the test(s).

REFEREE SEASON REQUIREMENTS

Referee Reviews: Certified head referees are required to submit a certain number of referee reviews for games reffed by other head referees or lead assistant referees. The reviewer must not have been a player, coach, team staffer, or field test proctor in the reviewed game, but they may be a referee. The game must be viewed in person, not solely on video. The requirements are determined based on the referee’s tier at the time of the deadline. Reviews are due two weeks before US Quidditch Cup.

Games Refereed: Certified head referees are required to head referee a certain number of USQ official games in a season. The requirements are determined based on the referee’s tier at the time of the deadline. The games must be refereed and submitted to USQ standings two weeks after US Quidditch Cup.

Failure to complete the season requirements may result in a tier demotion (in addition to the mandatory tier demotion) at the time of the May tier review.

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