USQ Update

USQ Update

Event Bidding Process Launches for 2023-24 Season

US Quidditch announces the opening of the bid submission process for events in the 2023-24 season.

Interested parties may review USQ’s bid manual, accessible here, for detailed information on deadlines and requirements for hosting one of USQ’s regional or national events in the 2023-24 season. The next bid manual, which will be released in early 2023, will cover the 2024-25 season.

BID PROCESS OVERVIEW

  1. To initiate the bid process, interested parties should first download and review the bid manual.
  2. Potential hosts must submit a completed bid package by May 27, 2022.
  3. USQ staff will select finalists from among the bids received and will announce the finalists in June 2022.
  4. USQ staff will schedule and conduct site visits for all finalist locations throughout the summer.
  5. The locations and dates for events for the 2023-24 season will be announced in October 2022.

Additional information on bidding is also available here.

IMPORTANT UPDATES TO REGIONAL CHAMPIONSHIPS

NUMBER OF REGIONAL CHAMPIONSHIPS

For the 2023-24 season, USQ will only be hosting 6 regional championships. Locations will be selected based on the geographic distance to teams and other selected host sites. Having fewer and larger regional championships will provide a chance for teams to play a different set of teams than they normally would throughout the season. Future events locations will be moved around to benefit teams who had to travel further the previous season. This will also open up opportunities for different cities that were previously located in a less than optimal part of their region to host.

This change comes from the success of the 2021-22 regionals. Teams were able to attend championships outside their designated region, which created a larger tournament and more competitive gameplay formats. USQ’s events and gameplay department received positive feedback about several regional championships, such as “Having out of region teams come to regionals provides the chance to build community, watch diverse match ups, and allows opportunity for teams to create new experiences playing against and trying out new competition.”

EVENT DATES

For regional championships, cities may now bid on all available dates. This could mean that regional championships could take place at a different time of year than it has in the past.  These changes were made to encourage more bids from new cities, in line with USQ’s event department’s long-term goals for USQ events. 

BID MANUAL & PROCESS

DISTRIBUTION

USQ’s event department has already been meeting with cities throughout the summer and fall to promote the events being offered for bidding in the 2023-24 season. Throughout these meetings, USQ has focused on talking to cities and venues with indoor fields, developing new partnerships, and expanding quidditch into new areas. In addition, USQ’s Director of Events & Partnership, Laura Porth has been talking to more cities located in the West, Southwest, and Midwest regions to expand potential partnerships for US Quidditch Cup. Her goal is to have more USQ Cup bids from cities in these regions and rotate USQ Cup locations throughout the country from year to year. 

The bid manual has been directly sent to over 70 different cities and sports venues throughout the country that have all expressed interest in hosting one of USQ’s championships. 

DEI ANALYSIS

A major part of the updated bid manual is the incorporation of USQ’s diversity, equity, and inclusion (DEI) values.  Starting with the 2021 bid manual, USQ has required cities to include a self-analysis of their strides to combat racism, inequality, and violence against Black, indigenous, people of color (BIPOC), and the LGBTQIA+ communities. In addition, USQ’s bid selection committee will be doing research on each city that bids for a USQ event. 

Additionally, the bid manual now includes a firmer description of USQ’s stance towards discriminatory legislation or policies that restrict the rights of marginalized communities. The presence of such laws or policies will disqualify a city from being eligible to host a USQ event. This includes so-called “bathroom bills” and other legislation that aims to restrict the actions of transgender and gender non-conforming people. 

GETTING YOUR TEAM INVOLVED IN THE BID PROCESS

Like last season, teams can also get involved by nominating their city or college administration to bid for a USQ event.

STEPS FOR TEAMS NOMINATING YOUR CITY OR COLLEGE

  1. Draft a letter of nomination for the city or college your team is nominating (see the template on this page). Email it to USQ Director of Events & Partnerships Laura Porth at bidding@usquidditch.org.
  2. Porth will follow up with the team regarding USQ’s current relationship with the city or college and the feasibility of partnering with them. 
  3. If there is a possibility of USQ hosting an event with a nominated city or college, USQ staff will reach out to the appropriate city, college administration, convention and visitor bureau (CVB), or sports commission about the nomination, and will include the letter of nomination from the team as an introduction.
  4. USQ will keep the team in the loop throughout the process.

The information above is also available on the “Getting Your Team Involved in the Event Bid Process page, accessible from the sidebar of the main Event Bidding page. 

If you have questions about the event bidding process, please contact Director of Events & Partnerships, Laura Porth, at bidding@usquidditch.org.