News

Event Bidding Process Launches for 2022-23 Season

US Quidditch announces the opening of the bid submission process for events in the 2022-23 season.

Interested parties may review USQ’s bid manual, accessible here, for detailed information on deadlines and requirements for hosting one of USQ’s regional or national events in the 2022-23 season. The next bid manual, which will be released in fall 2021, will cover the 2023-24 season.

BID PROCESS OVERVIEW

  1. To initiate the bid process, interested parties should first download and review the bid manual.
  2. Potential hosts must submit a completed bid package by April 1, 2021.
  3. USQ staff will select finalists from among the bids received and will announce the finalists in May 2021.
  4. USQ staff will schedule and conduct site visits for all finalist locations in June and July 2021.
  5. The locations and dates for events for the 2022-23 season will be announced in August 2021.

Additional information on bidding is also available here.

IMPORTANT UPDATES TO BID MANUAL & PROCESS

DISTRIBUTION

USQ’s director of event and partnerships, Laura Porth, has already been meeting with cities throughout the summer and fall to promote the events being offered for bidding in the 2022-23 season. One of USQ’s focuses is developing new partnerships and expanding quidditch into new areas. This connects directly with our vision of ensuring that more people in the US are aware of quidditch as a sport. In addition, Porth has been talking to more cities located in the West, Southwest, and Midwest regions to expand potential partnerships for US Quidditch Cup. Her goal is to have more USQ Cup bids from cities in these regions. 

The bid manual has been directly sent to over 70 different cities and sport venues throughout the country that have all expressed interest in hosting one of USQ’s championships. 

DEI ANALYSIS

A major part of the updated bid manual is the incorporation of USQ’s diversity, equity, and inclusion (DEI) values.  Cities are required to include a self analysis of their strides to combat racism, inequality, and violence against Black, indigenous, people of color (BIPOC), and the LGBTQIA+ communities. In addition, USQ’s bid selection committee will be doing the following research on each city that bids for a USQ event: 

  • Does the host city have legal protections for BIPOC and LGBTQIA+ people? What actions have the local, regional, and state governments taken recently in this area?
  • Are there hate groups located in the host city and the state it's located in?
  • What score does the host city have from the Human Rights Campaign's Municipal Equality Index?
  • What is the state’s rating from the LGBT Map’s Equality Index?
  • What was the host city’s response to the Black Live Matters protests that began in May 2020?

Each host city is expected to be welcoming and safe for people of all backgrounds, including transgender people, gender non-conforming people, BIPOC, and LGBTQIA+.  

Additionally, the bid manual now includes a firmer description of USQ’s stance towards discriminatory legislation or policies that restrict the rights of marginalized communities. The presence of such laws or policies will disqualify a city from being eligible to host a USQ event. This includes so called “bathroom bills” and other legislation that aims to restrict the actions of  transgender and gender non-conforming people. 

SPRING REGIONALS

Also, as a result of the cancellation of spring regionals in 2021, the following events in 2023 have been awarded to the following cities:

  • Southwest Regional Championship: Round Rock, TX with Round Rock CVB
  • West Regional Championship: to Livermore, CA with Visit Tri-Valley
  • South Regional Championship: Columbia, SC with Experience Columbia SC Sports

EVENT DATES

For regional championships, cities may now bid on all available dates. Also, USQ Cup may take place in either April or May of 2023. These changes were made to encourage more bids from new cities, in line with Porth’s long term goals for USQ events. 

GETTING YOUR TEAM INVOLVED IN THE BID PROCESS

Like last season, teams can also get involved by nominating their city or college administration to bid for a USQ event.

STEPS FOR TEAMS NOMINATING YOUR CITY OR COLLEGE

  1. Draft a letter of nomination for the city or college your team is nominating (see template on this page). Email it to USQ Director of Events & Partnerships Laura Porth at bidding@usquidditch.org.
  2. Porth will follow-up with the team regarding USQ’s current relationship with the city or college and the feasibility of partnering with them. 
  3. If there is a possibility of USQ hosting an event with a nominated city or college, USQ staff will reach out to the appropriate city, college administration, convention and visitor bureau (CVB), or sports commission about the nomination, and will include the letter of nomination from the team as an introduction.
  4. USQ will keep the team in the loop throughout the process.

The information above is also available on the “Getting Your Team Involved in the Event Bid Process page, accessible from the sidebar of the main Event Bidding page.

If you have questions about the event bidding process, please contact Director of Events & Partnerships Laura Porth at bidding@usquidditch.org.