USQ Update

USQ Update

USQ Organizational Restructuring

USQ is adjusting employee roles to better focus on our primary strategic plan objective of membership growth.

For the first several years of our organization, US Quidditch grew organically and in an ad hoc fashion, creating new volunteer positions, teams, and departments in response to the needs of teams and the organization at the time. In fall 2013, the first employees were hired and more structure was added. There have been many transitions between 2013 and today. Since 2016 in particular, USQ has had some internal restructuring on an employee level, but, for the most part, these changes haven’t resulted in a substantially different organizational structure and division of responsibilities. 

Effective Monday, December 2, USQ will implement an organizational restructuring that will better align us with our primary strategic plan objective of membership growth. There are other changes that will take place over the next couple of months that will be focused on year round volunteer development. We wanted to start with employees and departments in order to set a strong foundation as we open the hiring process for a new events director - now called Director of Events & Partnerships - and begin to pivot more resources towards membership, team development, and expansion. 

A summary of the changes is available below. The PDF of the organizational chart has been updated to reflect the changes. For questions, email Executive Director Mary Kimball at mary.kimball@usquidditch.org

2019 Organizational Chart

USQ_Organizational_Chart_Public-1

USQ_Organizational_Chart_Public-2

 

Summary of Changes

  • The membership department will be called the member services department.
  • Employee job titles have been adjusted.
    • Events Director -> Director of Events & Partnerships
    • Membership Director -> Director of Gameplay & Member Services
    • Events Manager -> Events & Member Services Manager 
    • Membership Expansion Manager -> Strategic Planning Manager
  • The Events & Member Services Manager will provide administrative support to the Member Services Department. 
  • The Strategic Planning Manager will become a permanent, part time position, and focus on the strategic plan, the development of league resources, public communications and social media, and youth quidditch.
  • New, emerging, and/or expanding programs will be initially overseen by the ED. 
  • The Communications Department will be overseen by the ED. 
  • Event partnerships, on-site vendors for all USQ events, and the fan festival experience at USQ Cup will be overseen by the Director of Events & Partnerships. 
  • The Director of Gameplay & Member Services will oversee the Gameplay Department. 
  • The gameplay department will include more programs related to on-field competition that were previously in the membership department. In addition to gameplay coordinators, the department will also include referees, snitch runners, and the rulebook. 
  • The US National Team program will be overseen by the Executive Director.

Office of the ED

The Executive Director (ED) is responsible for the overall functioning of USQ and manages the employee team. They are assisted by Megan Anderson (Strategic Planning Manager), who focuses on USQ’s strategic plan, the development of league resources, public communications and social media, and youth quidditch. Additionally, the ED oversees finances, risk management, technology, human resources, fundraising, organization partnerships, and the US National Team. The ED is the external spokesperson for USQ and the “face” of the company. New, emerging, and/or expanding programs are also initially overseen by the ED. 

Communications Department

The Communications Department, managed by Mary Kimball (Executive Director), publicizes the sport of quidditch and the activities of USQ to preexisting player and fan bases and seeks to expand the league’s audience. The department is also supported by Megan Anderson (Strategic Planning Manager), who focuses on public communications and social media. It also focuses on visually representing the sport in a way that is consistent with USQ’s messaging and brand guidelines. The department works collaboratively on editorial, marketing, social media, PR, and design.

Events Department

The Events Department, managed by the Director of Events & Partnerships and Olivia Caughey (Events & Member Services Manager), oversees and runs all USQ events, including regional championships and nationals, to ensure that they maintain high standards of competition, spectator experience, and USQ branding and recognition. The events department also handles all communication and logistics regarding event bidding; develops partnerships for events; oversees tournament director certification as well as policy compliance for official games; manages event sanctioning; and creates guidelines for official USQ tournaments and games.

Member Services Department

The Member Services Department, managed by Eric Schnier (Director of Gameplay & Member Services) and Olivia Caughey (Events & Member Services Manager), is responsible for assisting member teams in understanding and complying with USQ requirements and making sure each team is getting the most out of their membership. Member services staff maintain the membership database, manage benefits for member teams, respond to member and potential member inquiries, manage coach certification, and team grant opportunities. 

Gameplay Department

The Gameplay Department, managed by Eric Schnier (Director of Gameplay & Member Services) oversees and runs all aspects of USQ gameplay, to ensure that the league maintains high standards of competition and fair play. The gameplay department manages all gameplay policies, determines gameplay structures and schedules for USQ-hosted events, manages the disciplinary review process, and serves as a resource for tournament directors and staff. The Gameplay Department also houses the officials team, which works to certify and develop high-quality referees and snitches, and the rules team, which oversee the USQ rulebook.