USQ Update

Regional ChampionshipsUSQ Update

Team Registration for USQ Regional Championships and Circuit Events

Information on team registration for USQ regional championships and circuit events are now available. Details on team registration for US Quidditch Cup 13 will be available in October. However, some general information is also posted in this article.

Update on September 16, 2019

The hotel request form for USQ regional championships was originally scheduled to be available on Tuesday, September 17 (tomorrow). Due to some delays with the hotel contracting process, we will be releasing it for fall regional teams next week and spring regional teams the week after. The form for fall regional teams will be posted by Friday, September 27. We will email team contacts in those regions as soon as possible with the final date and time. The form for spring regional teams will be posted by Thursday, October 2. 

We apologize for the delay. It’s primarily to give us more time to negotiate lower hotel rates with some of our partners. Rates will most likely be between $80 and $125 a night, excluding tax. 

Information on hotels will be posted on a rolling basis over the next couple of weeks on the Team Registration page for regional champiosnhips. 

 

For questions, email events@usquidditch.org.


 

Questions about the team registration process for USQ events should be directed to events@usquidditch.org. 

USQ REGIONAL CHAMPIONSHIPS AND CIRCUIT EVENTS

There is not an additional cost to member teams to attend a USQ regional championship or circuit event. It is included with the cost of team and player memberships. 

Collegiate teams can attend one (1) regional championship per season, the one held in their region. Teams can apply for a regional transfer waiver here. Please note that in order to protect the efficacy of the bid distribution system, regional transfer requests must generally be submitted by September 30 at 11:59 pm ET. For teams registered by September 30, any regional transfer request submitted on or after October 1 must be based on new information the team received following that deadline.

Club teams can attend multiple circuit events per season. More information on the club division structure is available here

Full information on team registration for these tournaments is available here

A tracking spreadsheet for USQ event registration and membership requirements is available here. It tracks the following things for teams:

  • Event requirements
    • Bid allocation
    • Fall regional championship requirements
    • Fall circuit event requirements (sheet will be available by September 30)
    • Spring regional championship requirements
    • Spring circuit event requirements (sheet will be available by September 30)
    • Club division season play requirements (sheet will be available by September 30)
    • At large bids (sheet will be available later in the season)
    • US Quidditch Cup 13 requirements (sheet will be available later in the season)
  • Membership requirements
    • Membership registration requirements, including team referee requirements, coach certification, and team snitch runners
    • Details of coach certification requirements
    • Details of team referee requirements (sheet will be available the week of September 9)
    • Details of team snitch runner requirements (sheet will be available the week of September 9)

From September 3-November 8, event requirements will be updated once a day, Monday-Friday, by 8pm ET. From November 11-January 3, it will be updated twice a week. From January 6-April 6, registration information will be updated once a day, Monday-Friday, by 8pm ET. Membership requirements are updated on a similar schedule, though referee tests will still be updated on a more frequent basis in November and December. 

Additionally, there is a seperate tracking spreadsheet for teams competing at official events here. This spreadsheet has tabs for each weekend in the season that has official events. It lists out what teams are competing at which events, and the status of their gameplay and membership requirements needed in order to be eligible to compete officially. 

Registration Steps

The registration process and requirements are very similar for collegiate and club teams. 

As mentioned earlier today, we are seeking feedback from club teams on where they would like to have circuit events this season. An email will be sent out to all current club teams as well as club teams that were official members in the 2018-19 season by Thursday, September 5 with additional information about specific planned circuit events and a survey for initial interest from teams. The specific dates and locations for these events will be finalized by the end of September, to allow for input and interest from team. Club teams attending a USQ circuit event can expect to have the same registration deadlines as the regional championship the circuit is being held at. 

The following items are required:

  1. Sign up for hotel accommodations, as required per the stay and play policy, or fill out the exemption form here. The hotel request forms will be available on Tuesday, September 17. 
  2. Fill out the registration form here. For club teams wanting to attend more than one circuit event, they can either select which events they want to go to and fill out the form en masse for all of them, or submit separate registration forms for each circuit. 
  3. Register for the event on the calendar. Links are available on this page. To request attendance, have a team admin login to the USQ website. Then, go to the appropriate event calendar link. Click the blue button that says Request Attendance. Please note that calendar events for club circuit events won’t be posted until September 30. 
  4. Reserve hotel rooms by emailing proof of reservation to events@usquidditch.org. The easiest way to do this is by forwarding the confirmation email(s) from the hotel. Please use the subject line “Hotel reservation for TEAM at HOTEL”. Replace TEAM with your team’s name and HOTEL with the name of the hotel your team is staying at. 
  5. For collegiate teams, complete pre-regional championship season requirements. For these requirements to count all games must have scores submitted to USQ by the deadline listed above.
    1. For teams with a fall regional: you must play at least three games against two teams at one event at least two weeks before regionals.
    2. For teams with a spring regional: you must play at least five games against three teams in two events at least two weeks before regionals.
    3. To see more information on this policy, click here.

The following items are optional:

  1. Designate additional team staff
  2. Submit trading cards for players
  3. Submit a logo

Teams must also complete the membership requirements listed here to be eligible to compete officially in all events, not just USQ hosted regional and national championships. 

Registration Deadlines

For a team to compete at a USQ regional championship or circuit event, it must be registered for the tournament at least 3 weeks prior to the event (2 weeks for Northeast). Please note that the stay and play exemption form is due 5 weeks before an event (4 weeks for Northeast) and that the hotel request form must be filled out 4 weeks before an event (3 weeks for Northeast). 

For collegiate teams, all season play requirements must be met at least 2 weeks prior to the event. For club teams, there are no season play requirements for circuit events.

As we mentioned above, the schedule of club circuit events will be available at the end of September. The stay and play exemption form is due for all teams in the Northeast and Great Lakes on Thursday, September 26. Club teams who think they might qualify for an exemption for one of these two events should go ahead and fill out the form by that same deadline.

REGION

NORTHEAST

GREAT LAKES

MID-ATLANTIC

MIDWEST

SOUTHWEST

SOUTH

WEST

Stay and Play Exemption Form Due Thursday, September 26 Thursday, September 26

Thursday, October 3

Thursday, October 3 Thursday, January 2 Thursday, January 9 Thursday, January 16
Bid Allocation Registration Due Sunday, September 30
Hotel Request Form Due Thursday, October 3 Thursday, October 3 Thursday, October 10 Thursday, October 10 Thursday, January 9 Thursday, January 16 Thursday, January 23
Registration Deadline (Hotel Reservations Due) Thursday, October 10 Thursday, October 10 Thursday, October 17 Thursday, October 17 Thursday, January 16 Thursday, January 23 Thursday, January 30
Team Logo Submitted (optional) Sunday, October 13 Sunday, October 13 Sunday, October 13 Sunday, October 13 Sunday, January 26 Sunday, January 26 Sunday, January 26
Trading Cards Submitted (optional) Sunday, October 13 Sunday, October 20 Sunday, October 27 Sunday, October 27 Sunday, January 26 Sunday, February 2 Sunday, February 9
Season Play Requirements Due for Collegiate Teams Sunday, October 13 Sunday, October 20 Sunday, October 27 Sunday, October 27 Sunday, January 26 Sunday, February 2 Sunday, February 9
Additional Team Staff Submitted (optional) Friday, October 25 Friday, November 1 Friday, November 9 Friday, November 9 Friday, February 7 Friday, February 14 Friday, February 21
Rosters Due Friday, October 25 Friday, November 1 Friday, November 9 Friday, November 9 Friday, February 7 Friday, February 14 Friday, February 21

Hotel Accomodations

Teams are required to stay a minimum of two nights at a Stay and Play hotel. Booking will open on Tuesday, September 17 at 5 pm ET. We are currently finalizing room blocks with hotels, and information on rates will be available over the next couple of weeks. Teams can expect to pay between $60 and $125 a night, excluding tax. 

Teams wanting to stay at the cheapest hotels are strongly encouraged to fill out the form as soon as it is posted, as the hotels are assigned on a first come, first serve basis. Filling out the form is risk free; teams do not to be ready to book their rooms at that time. Club teams are welcome to fill out the form as well, even though the list of USQ circuit events won’t be available until the end of September. 

More information on USQ’s stay and play policy and the hotel booking process is available here. Details on hotel accommodations as it relates to team registration for these events is available here

US QUIDDITCH CUP 13

Information on the registration process will be available in October. As with previous seasons, the deadlines will be based on when a team qualifies, split up into three groups: fall, spring, and at large. Club teams who earn an auto-bid will have registration deadlines based on the date of the event they got the auto-bid at. The registration fee will be $450 per team. 

Travel and Flights

As mentioned in June, we are looking into airline partnerships for US Quidditch Cup to lower the flight costs for attendees and make it easier for folks to get into Charleston, West Virginia. This has an ongoing project for the events department this summer. 

Later this fall, we will have more information on travel for this event, including a guide for teams on how to book flights. 

QUESTIONS?

Email events@usquidditch.org.