Recap

Mid-Season Recap 2019: Events

USQ reviews the first half of the season and shares important reminders related to the programs in the events department.

As announced in the original Mid-Season Recap article on Monday, we are posting a series of articles this week to serve as an encompassing mid-season directory to existing projects and announcements, in addition to important reminders for remainder of the season. Tuesday’s article focused on the membership department, and yesterday’s article focused on updates within the gameplay department. Today’s article focuses on the events department. It is organized in the following sections: event bidding, US Quidditch Cup 12 updates and information, fall regional championships, spring regional championships, and general events.

ORGANIZATIONAL STRUCTURE

The USQ organizational chart provides an overview of the five different departments in USQ, as well as the different staff positions involved in each department.

The events department is managed by Events Director Mary Kimball and Events Manager Olivia Caughey. The department oversees and manages all US Quidditch events–including regional championships and US Quidditch Cup–to ensure that they maintain high standards of competition, spectator experience, and USQ branding/recognition. The events department creates guidelines for official USQ tournaments and games, manages event sanctioning, handles communication and logistics regarding event bidding, and oversees policy compliance for official games in addition to tournament director certification. Volunteer roles in this department include event hospitality coordinator, event logistics coordinator, event volunteer coordinator, tournament director certification coordinator, and tournament director support coordinator.

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Bidding is currently open for cities or other organizations for USQ's events for the 2019-20 or 2020-21 seasons. Potential hosts must submit the intent to bid form and a completed bid package (possibly including the recommended bid snapshot and any supplemental bid package materials) by February 15, 2019. Finalists will be announced in March 2019. The locations and dates for events for the 2019-20 and 2020-21 seasons will be announced in June 2019.

Detailed information about the event bidding process, including the full bid manual, can be found here.

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US Quidditch Cup 12 will take place on April 13-14, 2019 in Round Rock, Texas. A new website and logo will be unveiled soon.

Spectator tickets are now available through Eventbrite here! For the ultimate fan experience, VIP tickets are available–which include free food and drink on Saturday and Sunday, a swag bag with an event t-shirt, access to an air-conditioned lounge with a balcony overlooking the championship field, and more.
The sign-up form for volunteers and officials is here. Limited free housing is available for non-playing volunteers and officials. Team registration information is available here. If you are interested in being a volunteer on event staff, more information on open positions will be posted in February.
As mentioned in Wednesday’s gameplay recap article, the field for US Quidditch Cup 12 will include 88 total collegiate and community teams. 64 teams will compete in the Collegiate Championship in a Swiss-style tournament, with 4 flights of 16 teams. 24 teams will compete in the Community Championship in a pool play format tournament with 4 pools of 6 teams.

On Tuesday, April 2, 2019 at 9:00 pm ET, there will be a live presentation of the flights and pools for USQC12. This presentation will include the assignment of all teams to their flight or pool, as well as the first round match-ups for collegiate teams.

As mentioned in Tuesday’s membership recap article, we are launching a new international referee program for US Quidditch Cup 12. Additionally, these approved international certified head referees or USQ certified head referees are eligible to earn $5 as assistant or snitch referees during bracket play.

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Northeast Regional Championship October 27-28, 2018

22 teams participated in the regional championship, which took place at Total Sports Experience in Rochester, New York on October 27-28, 2018. At this tournament, eight bids went to the collegiate division and three bids went to the community division. University of Rochester won the collegiate division title, and RPI Quidditch was the collegiate runner-up. Due to delays on Sunday, the community division gameplay format was adjusted so that teams played a one and a half round robin. Bosnyan Bearsharks won the community division title as outlined by USQ's tiebreaker policy, with Quidditch Club Boston being the runner-up.

Great Lakes Regional Championship October 27-28, 2018

11 teams participated in the regional championship, which took place at Karst Farm Park in Bloomington, Indiana on October 27-28, 2018. At this tournament, five bids went to the collegiate division; there was no community division. Miami University (OH) won the collegiate division title with Michigan Quidditch earning the collegiate runner-up title.

Midwest Regional Championship November 3-4, 2018

16 teams participated in the regional championship, which took place at Tuma Soccer Complex in Cedar Rapids, Iowa on November 3-4, 2018. At this tournament, seven bids went to the collegiate division and two bids went to the community division. Due to inclement weather and its subsequent time constraints, a 2018 Midwest Regional Collegiate Champion was not selected and the third round robin for the community division was canceled. In light of this, Boom Train was officially named the community division champion based on their undefeated win record, and the final bid for the collegiate division was granted based on the USQ Tiebreaker Policy.

Mid-Atlantic Regional Championship November 3-4, 2018

25 teams participated in the regional championship, which took place at Troy Park in Elkridge, Maryland on November 3-4, 2018. At this tournament, ten bids went to the collegiate division and three bids went to the community division. Maryland Quidditch won the collegiate division title with Virginia Quidditch Club awarded the collegiate runner-up title. The Warriors won the community division title with Terminus Quidditch Atlanta being the community runner-up.

In total, 74 teams have competed for the 30 collegiate bids and 8 community bids that will make up a portion of the 88 teams in attendance at the national championship in Round Rock, Texas over April 13th and 14th, 2019. Information about qualifying for an at-large bid is available here.

Scores for all four tournaments are available on the USQ website and reflected in the USQ standings.

US Quidditch wishes to congratulate all teams who earned a bid to US Quidditch Cup 12, along with all of the competing teams who raised funds, traveled to the event, and played tough and exciting games. USQ is especially grateful to its volunteers, referees, snitch runners, and staff who helped plan and run the events, and for the flexibility of all of the attendees for accommodating any necessary schedule changes

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All of our regional championships are free to the public.

West Regional Championship - February 9-10, 2019 in Roseville, California.

Sign-up form for volunteers and referees here.

South Regional Championship - February 16-17, 2019 in Auburndale, Florida.

Sign-up form for volunteers and referees here.

Southwest Regional Championship - February 23-24, 2019 in Arlington, Texas.

Sign-up form for volunteers and referees here.

Team registration requirements are available here. Competing teams can see the status of their team’s registration for spring events on this document.

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A calendar of upcoming events is available here.

Teams can find information about important policies on the USQ website, including event sanctioning, event bidding, and tournament director certification.

Attendees of any event are encouraged to submit the event survey. The goal is to collect information about quidditch tournaments and events held in the US, as well as feedback about what went well and what could have been improved. Some responses may be shared anonymously with tournament directors in order to help them continue to improve their events.

QUESTIONS?

Questions or comments about any of the updates in this recap article can be sent to events@usquidditch.org.