The initial bids allocated to each region for each division at US Quidditch Cup 12 are now available.
In total, 128 teams were fully registered with 7 players by the October 1 deadline - 98 collegiate teams and 30 community teams.
Teams will qualify through either one of the seven regional championships or the at large bid process. US Quidditch Cup 12 will take place on April 13th and 14th, 2019 in Round Rock, Texas.
As announced last summer, USQ requires a minimum regional size for each division. In the 2018-19 season, the minimum regional size increased from three teams to five teams. Per that policy: “If a region does not have five teams fully registered in a division by 11:59pm ET on September 30, 2018, there will be no regional for that division in that region. Teams in that region and division will be required to attend an assigned super regional championship instead.”
The policy announced this summer included a minimum of five (5) teams in order to have a division without being paired at a super regional championship. This policy, however, did not account for situations in which a region had zero (0) teams in a division, and between the two paired regions, there were not five (5) teams in a division. The Midwest community division will compete with four (4) teams. Although this is below the five team size, the alternative would be a super regional with further regions beyond the paired super regional. This inconsistency will be addressed in the gameplay policies for the 2019-20 season.
Super regional championships are a combined event where teams from both regions in a pairing will compete jointly at the assigned event. Those teams will be competing for the same pool of US Quidditch Cup 12 bids. A super regional championship is division-based. Additional information about super-regionals can be found here.
Regions have been paired together for super regional championships. The pairings are:
Great Lakes and Midwest, with Great Lakes hosting in the 2018-19 season
Mid-Atlantic and Northeast, with Mid-Atlantic hosting in the 2018-19 season
Northwest and West, with West hosting in the 2018-19 season
South and Southwest, with Southwest hosting in the 2018-19 season
As per the regional transfer policy, teams may be approved to transfer to a different regional championship, and count for that region in the bid allocation process, under certain circumstances. There have been two approved regional transfers for the 2018-19 season. The transfers were approved before the bid allocation was conducted.
In the community division, Terminus Quidditch Atlanta has been granted a transfer from the South region to compete at the Mid-Atlantic Regional Championship.
In the collegiate division, Ohio University Quidditch Club has been granted a transfer from the Great Lakes region to compete at the Mid-Atlantic Regional Championship.
Of the 64 collegiate division bids, 48 will be awarded at regional championships. These 48 bids will be distributed to the regions using the Huntington Hill method (see the end of this article for additional information). The remaining 16 bids will be distributed at large. The following number of collegiate team bids will be available at the appropriate regional championship:
Great Lakes: 5 bids (11 fully registered teams)
Mid-Atlantic: 10 bids (20 fully registered teams)
Midwest: 7 bids (14 fully registered teams)
Northeast: 8 bids (17 fully registered teams)
South: 5 bids (9 fully registered teams)
Southwest: 8 bids (16 fully registered teams)
West & Northwest: 5 bids (11 fully registered teams)
Of the 24 community division bids, 18 will be awarded at regional championships via the formula below. The remaining 6 bids will be distributed at large.
The total number of teams is 30, the total number of bids is 24, and the number of regionals is 5.
The following number of community team bids will be available at the appropriate regional championship:
Mid-Atlantic: 3 bids (5 teams)
Midwest: 2 bids (4 teams)
Northeast: 3 bids (5 teams)
Southwest & South: 3 bids (5 teams)
West & Northwest: 7 bids (11 teams)
Both the collegiate and community divisions will have at large bids. At large bids will be awarded directly to teams based on the USQ standings as of 11:59pm ET on Sunday, March 3, 2019.
In order to be eligible for an at large bid, teams must meet the following requirements:
The team must compete at a regional championship this season.
The team must have not earned a bid at that regional championship.
The team must not have been disqualified from that regional championship in any way.
The team must fill out the at large bid interest form by March 1, 2019 committing to accepting an at large bid if they receive one.
The team must have completed one of the following two expanded season play requirements by 11:59pm ET on Sunday, March 3, 2019. The expanded season play requirements can be met against teams from either division, and, as usual, games at regionals do not count for the expanded season play requirements.
The team must have played 12 games against 6 opponents at 3 events.
The team must have played 8 games against 4 teams at 3 events, including at least one out of region opponent from each of two additional regions which qualified at their own regionals.*
* If a team transfers regions, they will be treated as a team from the region into which they transferred.
As has been the case in previous years, if a team earns a bid at their regional, but declines the bid for any reason, the deferred bid will be offered to the remaining teams in the region in the order of their finish at the regional. A team that was disqualified from their regional will not be eligible to accept a deferred bid.
If no teams in the deferring team’s region accept a bid, it will be treated as an additional at large bid instead of being offered to another region.
If an at large bid is deferred for any reason, it shall be offered to the remaining eligible teams in the order of their ranking in the USQ standings as of March 3, 2019 at 11:59pm ET.
If all eligible teams decline the deferred at-large bid, then it may be offered to ineligible teams in the order of their ranking in the USQ standings as of March 3, 2019 at 11:59pm ET.
Again this season, USQ will use the Huntington-Hill method of apportionment in determining bid allocation, which is used by the United States House of Representatives in determining its seats. The Huntington-Hill method ensures that each region is represented at the US Quidditch Cup according to the size of the region.
Of the 64 collegiate division bids, 48 will be awarded at regional championships. These 48 bids will be distributed to the regions using the Huntington Hill method. The remaining 16 bids will be distributed at large.
Using this method, we first determine a standard divisor, found by dividing the number of registered teams by the number of available event bids (48). We then calculate a standard quota for each region, which represents the number of bids each region would receive if the bids were an exact representation of the region’s size. Unfortunately, ¼ of a team cannot receive a bid to represent their region at the event so some rounding must occur, which is why using this mathematical method is necessary.
If a region’s standard quota is less than the geometric mean of the integers between which it is located, a region is allocated the lower of those integers; if the region’s standard quota is greater than the geometric mean of the integers, it is allocated the higher of the integers.
If the total sum of all of those initial quotas adds up to the total number of bids, the initial quotas are used; otherwise, a modified divisor is used in place of the standard divisor so that the modified quotas sum correctly and those modified quotas are then used.
Further reading on the Huntington-Hill method can be found from the Mathematical Association of America.