IQA Pan-American Games 2019

Overview
Schedule
RSVP
Teams
     Gameplay Format
     Rulebook and Tiebreakers
     Roster Policies and Deadlines
     Accident Insurance
     Team Orientation Packet
Get Involved
     Tournament Committee
     Officials
     Volunteers
Questions

OVERVIEW

The IQA Pan-American Games 2019 is co-hosted by the International Quidditch Association, Richmond Region Tourism, and US Quidditch (USQ). It is being held July 13-14, 2019 in Glover Park in Richmond, Virginia. 

Facility Policies

  • Animals (except in the case of service animals) are forbidden from going on synthetic turf fields.
  • Golfing or chipping is not permitted on fields. Throwing activities such as hammer, shot, discus, or javelin are prohibited.
  • Metal cleats or spikes are not permitted for use on fields; only rubber cleats are permitted for use.
  • There should be no digging or pulling of synthetic turf fibers or infill granules. In addition, no digging with feet, hands, or other objects is permitted.
  • The following items are not permitted on synthetic turf fields:
    • Bicycles, roller skates, strollers, skateboards, etc.
    • All food and beverage products (except water), including gum, and shelled seeds or nuts
    • Sharp objects such as tent stakes, corner flags, poles, or any other object that could penetrate or damage the surface of the field.
    • Suntan lotions, oils, or creams of any kind – please apply sunblock prior to entering turf fields
    • All tobacco products
    • Fireworks, smoke machines, portable heaters, and any open flame
    • Glass bottles/containers
  • Possession and/or consumption of alcoholic beverages in or around Henrico County parks, fields, or facilities (including parking lots) is prohibited.

 

SCHEDULE

Teams will initially compete in a double round robin, then move into a bracket. The semi-finals will be a best of 3 continuation series. The third and first place games will be a best of 5 continuation series. More information is available here

The officials and volunteer schedule is available here

All times are in ET. 

Saturday, July 13

9:00 am: US National Team vs Western Canada Regional Team
9:45 am: Team Mexico vs Eastern Canada Regional Team
10:30 am: Break
11:00 am: US National Team vs Team Mexico
11:45 am: Western Canada Regional Team vs Eastern Canada Regional Team
12:30 pm: Break
1:00 pm: Western Canada Regional Team vs Team Mexico
1:45 pm: US National Team vs Eastern Canada Regional Team
2:30 pm: Break
3:00 pm: US National Team vs Team Mexico
3:45 pm: Western Canada Regional Team vs Eastern Canada Regional Team
4:00 - 5:00 pm: free “introduction to quidditch” youth workshop
4:30 pm: Break
5:00 pm: Team Mexico vs Eastern Canada Regional Team
5:45 pm: US National Team vs Western Canada Regional Team

Sunday, July 14

9:00 am - 11:00 am: youth quidditch workshop
9:00 am: Western Canada Regional Team vs Team Mexico
9:45 am: US National Team vs Eastern Canada Regional Team
10:30 am - 12:00 pm: break from games
12:00 pm: bracket play begins
Evening: afterparty at Capital Ale House (start time TBD, between 6 and 7pm)

A medal ceremony will be held following the conclusion of bracket play, as early as 1:30pm but no later than 6:30pm. Pick-up games will begin shortly after.

RSVP

Admission to this tournament will be free! RSVP on Eventbrite here, where you can also pre-order an event T-shirt. You can RSVP to the Facebook event here, too. Information on the fantasy tournament and the youth clinic will be available the week of June 24. 

TEAMS

The following teams will be in attendance:

  • Eastern Canada Regional Team
  • Western Canada Regional Team
  • Team Mexico
  • US National Team

GAMEPLAY FORMAT

Teams will initially compete in a double round robin. They will play 5 games on Saturday, and finish the double round robin with 1 game on Sunday morning. 

The semi-finals will be a best of 3 continuation series (teams need 2 total wins against their opponent to win the semi-final continuation series, including the matches from the double round robin).The 1st seed will play the 4th seed in the first semi-final match and the 2nd seed will play the 3rd seed in the second semi-final match. 

The first and third place games will be a best of 5 continuation series (teams need 3 total wins against their opponent to win the first or third place continuation series). The winners of each of the semi-final series will meet for the championship series, and the losers of each of the semi-final series will meet for the consolation series to determine the third place team.

Following the conclusion of round robin games on Sunday morning, the tournament committee will create the schedule for the semi-finals continuation games, if necessary, and the beginning of the final continuation series games. The schedule will be released approximately 30 minutes following the conclusion of the final round robin game. 

Bracket play will commence at 12:00 pm with either a semi-final or the first third place match (if neither semi-final series requires a third match to determine the winner). Once the semi-finals are done, the bracket will alternate between third and first place matches to give teams adequate rest in between games. Teams will be given a minimum rest (30 minutes or the length of the game taking place directly after, whichever is greater) between the end of one match and the start of their next match to avoid playing back-to-back games without a break. 

RULEBOOK AND TIEBREAKERS

The tournament will be played under IQA Rulebook 2018 and will use USQ’s tiebreakers. They are:

  1. Head-to-head (when applicable between all tied teams)
  2. Win record before snitch catch
  3. Quaffle points against (QPA)
  4. Quaffle points for (QPF)
  5. Snitch catch percentage
  6. Coin flip/random selection

Roster Policies and Deadlines

Teams are permitted to have up to 25 people on their overall team roster. Out of these 25 people, 21 may be on a roster for a specific game. Teams may change their rosters in between games. Please note that this is a pilot program and at this time, we cannot say if this roster policy will be available at future IQA events, including World Cup next summer.

Teams must submit the following roster information by 9:00 am on Friday, July 12:

  1. The 25 person team roster
  2. The 21 person roster for their first game, including the name of the speaking captain, who does not need to be one of the 21 rostered players
  3. The names of up to 4 team staffers. This should include the team’s non-playing coach, if applicable. 

These rosters must be submitted via email to panamgames@usquidditch.org. Rosters for subsequent games are due at the scorekeeper's table at the start of each game. Teams will be required to provide the first and last name of each player, along with their jersey number. We also recommend that teams include their players’ preferred pronouns. A specific form will be provided on-site for teams to fill out with this information.

Players not on the roster for a specific game are permitted to be in the player area. However, they may not wear their team’s jersey, enter the field, or interact with play. The team’s speaking captain and up to 4 team staffers are also permitted to be in the player area. Per the IQA rulebook (1.1 Leadership and Team Staff), the speaking captain cannot enter play while it is not stopped unless they are entering as an active player. Team staffers also cannot enter play while it is not stopped. 

Roster violations may result in the team forfeiting that game and all subsequent games at that tournament.

Accident Insurance

All athletes may purchase excess accident insurance coverage for Pan-American Games, including scheduled practices at Glover Park, for $10 a person. To sign-up, athletes should go to this page and click on the Paypal button on the sidebar. Athletes will need to provide their full legal name and date of birth and will be covered under USQ’s accident insurance policy. More information on the policy is available here

Those who are intending to participate in the 2019-20 USQ season may purchase full adult membership beginning Saturday, July 6 and be covered under our accident insurance policy for Pan-American Games without paying the $10 fee. Please note that adult membership will not be prorated for those who chose to pay the $10 fee instead and later purchase membership. 

Team Orientation Packet

The team orientation packet will be released on Saturday, July 6. It will contain a lot of information on what teams can expect for the weekend, including on-site medical staff coverage, any meetings that coaches and captains need to attend, gameplay policies, player check-in procedure, inclement weather policies, information about the tournament staff, and more.

AFTERPARTY - BOARD GAME BONANZA AT CAPITAL ALE HOUSE

Get your ticket here!

Join us on Sunday, July 14 at Capital Alehouse (Innsbrook location, 4024-A Cox Road, Glen Allen, VA 23060) for an evening of food, fun, and board games! We will kick things off sometime between 6 and 7pm, depending on when games finish. 

The party is free and open to the public. However, light appetizers (Potato and Cheese Pierogies, Mini Turkey Sandwiches, and Home Style Mac and Cheese) and non-alcoholic drinks (soda, coffee, and tea) are available for $12 a person. Additional food as well as alcoholic beverages will be available to purchase at the restaurant. USQ will be providing a few board games and attendees are encouraged to bring their favorites. 

Capital Ale House is 12 minutes from Glover Park. It is 9 minutes from the Quality Inn and 14 minutes from the Hampton Inn. 

With over 100 beers on tap and more than 200 in the bottle, Capital Ale House offers the largest selection of Virginia-brewed craft beer available. All of their draft and bottled beers are available for carry-out; take your favorite beer home or to your hotel room! Keeping with their focus on local, their only serve pasture raised, antibiotic and hormone free beef from Lynchburg, VA. The restaurant features a spacious patio seating that overlooks a beautifully landscaped brook, a large game room with a pool table and dart boards, and eight 55-inch HD TVs. They have live music every Friday and Saturday. Their patios are dog friendly!

As part of the community for seventeen years, Capital Ale House is locally owned and operated with a focus on supporting Virginia craft beer, businesses, and agriculture. They are dedicated to making their community a better place to work and live.

YOUTH ACTIVITIES

Sign-up here!

On Saturday, we will have a free introduction to quidditch workshop for those aged 5-18 (aimed at elementary, middle, and high school students). We will go over the basics of the game, run some drills, and have a scrimmage. On Sunday, we will have a specialized workshop lasting 2 hours with a $15 registration fee. In that workshop, we will cover more position specific drills and have more organized scrimmages. Sunday workshop participants can purchase a tournament t-shirt in a youth or adult size for $10 at the time of registration. 

USQ will provide all the equipment. Participants are required to wear closed toe shoes and encouraged to bring a water bottle and sunscreen. 

All participants will need to have their parent or guardian sign a waiver. 

PICK-UP GAMES

Sign-up in advance here! People can also sign-up day of at Glover Park. 

We will be hosting pick-up games for those 18 and over following the conclusion of competition on Sunday. Pick-up games will begin in the afternoon or early evening, depending on when the tournament ends. Games will be overseen by USQ or IQA certified head referees. USQ will provide the equipment as well as medical staff. Participants are required to wear closed toe shoes and encouraged to bring a water bottle and sunscreen. 

The registration fee is $15 and will cover 2-4 games per person. Those who wish to be covered under USQ’s accident insurance policy can follow the same guidelines described here under the section “Accident Insurance”. 

Additional details about the format of the pick-up games, including what rulebook will be used, will be available soon. We may test out rules changes during these games. 

GET INVOLVED

Tournament Committee

Applications to be on the tournament committee are open from June 23-July 5. The position descriptions and information on how to apply are available here. Positions will be filled on a rolling basis and applicants are encouraged to apply early. 

USQ Events Director Mary Kimball is serving as the Pan-American Games (PAG) Events Director, focusing on pre-event planning and functioning as the co-tournament director. The other co-tournament director is the Operations Director, who will focus on running the event on-site.

Other roles on the tournament committee include: Conference Coordinator, Fantasy Tournament Coordinator, Gameplay Coordinator, Hospitality Coordinator, Logistics Coordinator, Marketing Coordinator, Officials Coordinator, and Volunteer Coordinator.

For those on the tournament committee, USQ will provide complimentary housing at a staff hotel, transportation to and from the fields, a free shirt, and select meals leading up to and through the duration of the event. Travel reimbursement for getting to and from Richmond may be available on a case by case basis. 

We anticipate that volunteers on the tournament committee will have 3-5 hours work a week at first, increasing to 5-10 as the tournament approaches. Additionally, they will need to be on-site in Richmond on Friday, July 12; Saturday, July 13; and Sunday, July 14. Select positions may be needed on Monday, July 15.

Officials

Sign up through this form here through Thursday, July 4. For head referees, assistant referees, snitch referees, and snitch runners, please sign up for an account on the IQA’s referee website before filling out the sign-up form. Goal judges, scorekeepers, and timekeepers do not have to hold any certifications. Limited free housing is available to non-playing officials. 

Head Referee

The head referee is responsible for the safety of the players, spectators, and referees of the game, while also ensuring that the game is run fairly. The head referee must be able to keep control of their referee team, as well as the players on and off the field. They must be able to make quick and authoritative decisions in accordance with IQA Rulebook 2018.

Head referees must be fully certified by the IQA at the head referee level. Head referees will be paid $20 per game.

US Quidditch and Quidditch Canada head referee certifications for the 2018-19 season will be accepted in lieu of full IQA certification. However, individuals must also pass the written IQA head referee test. The IQA head referee test is available for free only for those individuals and will permit them to be a head referee at this event only.

To get access to the head referee test for free, follow these steps:

  1. Sign up for an account on the IQA’s referee website here
  2. On the event sign-up form for officials and volunteers, write down what email address you used to sign up for the IQA account.

IQA staff will verify your USQ or QC certification and adjust your account manually to give you permission to take the head referee test.

Those who want to be a head referee at other IQA events will have to go through the whole IQA certification process, including payment for the written head referee test.

USQ and QC head referees who pass the written IQA head referee test will be permitted to serve as ARs and SRs at this event, though they will not be paid for those positions.

Snitch Referee

The snitch referee’s main responsibility is to support and assist the head referee in officiating the game, with particular attention to the snitch/seeker game.

Snitch referees must be fully certified by the IQA at the snitch referee level or higher.

Assistant Referee

The assistant referee’s main responsibility is to support and assist the head referee in officiating the game, with particular attention to the beater/bludger game.

Assistant referees must be fully certified by IQA at the assistant referee level or higher.

Snitch Runner

The job of the snitch is to keep the snitch tail safe from the grasp of each team’s seeker. Snitching can be the most exciting position on a quidditch pitch, but it can also be the most difficult.

Snitch runners have to have passed the written IQA snitch referee test. Snitch runners are paid $8 per game.

Volunteers

Sign up through this form here through Thursday, July 4. Limited free housing is available to non-playing volunteers. Here are descriptions of each position:

Hospitality - Guest Services and Lost and Found

Guest services volunteers will be a resource for guests on-site at the tournament HQ tent: answering questions about quidditch and the event, providing directions, helping with lost and found, etc.

If you have good customer service skills, this position will be good for you.

Hospitality - French Language Services

French language services volunteers will serve as translators to attendees and provide assistant in French as needed. They will float around the entire event.

If you are fluent in French, in particular Quebec French, and have good customer service skills, this position will be good for you.

Hospitality - Spanish Language Services

Spanish language services volunteers will serve as translators to attendees and provide assistant in Spanish as needed. They will float around the entire event.

If you are fluent in Spanish and have good customer service skills, this position will be good for you.

Hospitality - Volunteer Services

Volunteer services volunteers will assist with providing food and drink to volunteers, including delivering lunch.

If you like to help people and have good customer service skills, this position will be good for you.

Hospitality - Youth Quidditch

Youth quidditch volunteers will be assisting with the youth quidditch pitch: teaching the kids (and adults!) all about how to play quidditch, setting up scrimmages, showing them drills, etc. A certain degree of flexibility is required; your main goal is to make sure the children have a safe and fun time.

If you like to work with children, have patience, and have familiarity with the rules of quidditch, this position will be good for you. Please note that you may need to play on the pitch with the children, so a reasonable degree of athleticism is necessary for this position.

Logistics - Runner

Runners are the go-to volunteers on site at the event. They will be responsible for running replacement equipment to a field in an emergency, refilling water, and taking care of any other quick fixes that may come up.

Runners must be able to walk/run quickly, carry potentially heavy objects, and be willing to help in any way possible.

Marketing - Livestream Announcer

Announcer volunteers will work with the lead announcer to provide either play by play or color commentary during games.

If you can follow quidditch games easily, explain the action well, and can think on your feet, this position will be good for you.

Marketing - Merchandise Booth

Merchandise sales volunteers will assist event staff with the event merchandise booth. They will help organize inventory, explain and showcase offerings to customers, and do other things to assist event staff with the selling of merchandise. Event staff will be handling point-of-sale transactions including cards and all cash.

If you have good customer service skills, this position will be good for you. Experience in sales is a bonus!

Marketing - Social Media

Social media volunteers will be responsible for updating content on various social media outlets during the event and providing additional support to the Marketing Coordinator as needed.

If you have previous experience taking photos for and engaging through social media, this position will be good for you.

Volunteers - Field Manager

Field Managers are vital to the tournament running smoothly throughout the weekend. They are responsible for checking that their field is fully staffed and running on time according to the schedule. They are the eyes and ears of event staff and are also responsible for relaying real-time information to staff.  

Field managers must be NON-PLAYING volunteers. They are extremely well-organized and are capable of doing what it takes to keep their field running on time. Preference will be given to volunteers who are volunteering at least six hours over the course of the weekend.

Volunteers - Floater

The floater is very similar to the logistics runner position, except that floater volunteers can also potentially fill in for missing volunteers in other volunteer roles. Otherwise, floater volunteers will work with the runner volunteers to help take care of any immediate needs of the tournament.

Floaters must be able to walk/run quickly, carry potentially heavy objects, and willing to help in any way possible.

Questions

If you have any questions, email USQ Events Director Mary Kimball at panamgames@usquidditch.org.

Attending Official Member Teams

None...yet!

Scores

Scores from official games at this event submitted to the USQ website will be displayed here. Please report any errors to gameplay@usquidditch.org.

Date Team A Score Team B Duration