Team Registration

Player information on this page:

 IMPORTANT DEADLINES

All deadlines are at 11:59 pm ET, except for the roster deadline. Rosters are due 24 hours before the start time of each event.

Like with US Quidditch Cup 11 last season, teams will be required to fill out the hotel request form or the stay and play exemption form (whichever is applicable) earlier than the other registration steps. More information about this step in the registration process is available below.


Region

Great Lakes

Northeast

Mid-Atlantic

Midwest

West

South

Southwest

Stay and Play Exemption Form Due Thursday, September 20 Thursday, September 20 Thursday, September 27 Thursday, September 27 Thursday, January 3 Thursday, January 10 Thursday, January 17
Bid Allocation Registration Due Sunday, September 30
Hotel Request Form Due Sunday, September 30 Sunday, September 30 Thursday, October 4 Thursday, October 4 Thursday, January 10 Thursday, January 17 Thursday, January 24
Registration Deadline (Hotel Reservations Due) Thursday, October 4 Thursday, October 4 Thursday, October 11 Thursday, October 11 Thursday, January 17 Thursday, January 24 Thursday, January 31
Season Play Requirements Due Sunday, October 14 Sunday, October 14 Sunday, October 21 Sunday, October 21 Sunday, January 27 Sunday, February 3 Sunday, February 10
Rosters Due Friday, October 26 Friday, October 26 Friday, November 2 Friday, November 2 Friday, February 8 Friday, February 15 Friday, February 22

 TEAM REGISTRATION

For a team to compete at a USQ regional championship, it must be registered for the tournament at least 3 weeks prior to the event. All season play requirements must be met at least 2 weeks prior to the event.

Team registration for the regional championship is a six-step process. Teams must be official USQ teams before registering for the regional championship.

As with previous seasons, a spreadsheet with all teams’ current registration status is available here. It also tracks progress towards bid allocation registration requirements.

  1. Sign up for hotel accommodations, as required per the stay and play policy, or fill out the exemption form here. Here are the hotel request forms:
    1. Great Lakes Regional Championship hotel request form
    2. Northeast Regional Championship hotel request form
    3. Mid-Atlantic Regional Championship hotel request form
    4. Midwest Regional Championship hotel request form
    5. South Regional Championship hotel request form
    6. Southwest Regional Championship hotel request form
    7. West Regional Championship hotel request form
  2. Fill out the registration form here.
  3. Register for the event on the calendar.
    1. Great Lakes Regional Championship calendar event
    2. Northeast Regional Championship calendar event
    3. Mid-Atlantic Regional Championship calendar event
    4. Midwest Regional Championship calendar event
    5. West Regional Championship calendar event
    6. South Regional Championship calendar event
    7. Southwest Regional Championship calendar event
  4. Reserve hotel rooms by emailing proof of reservation to events@usquidditch.org.
  5. Fill out the referee crew form here. All teams competing at US Quidditch events are required to supply a five-member crew of fully certified officials. These officials must meet the following criteria: at least two lead assistant referees, at least one snitch referee, and at least two assistant referees. While all officials must hold the minimum certification level required for their role, teams are discouraged from listing certified head referees in the SR and AR spots. Individuals listed on a team's ref crew must be certified by the registration deadline.
  6. Complete pre-regional championship season requirements. For these requirements to count all games must have scores submitted to USQ by the deadline listed above.
    1. For teams with a fall regional: you must play at least three games against two teams at one event at least two weeks before regionals.
    2. For teams with a spring regional: you must play at least five games against three teams in two events at least two weeks before regionals.
    3. To see more information on this policy, click here.

Teams must also complete the requirements listed here to be eligible to compete officially in all events, not just USQ hosted regional and national championships. This includes the new team snitch runner requirement, which is due by the same deadline as membership team referee requirements.

HOTEL ACCOMMODATIONS

Please do not contact the hotels directly to book. Booking will open on Wednesday, September 19 at 5 pm ET and the forms are available above. At that time, teams will be asked to fill out a ranking their top choices for accommodations out of the options available, how many rooms they need, how many players they need to house, and how many nights they will be staying. USQ staff will assign teams to hotels on a first come, first serve basis. Once a team has been assigned a hotel, they will be given booking instructions. Please note that hotels may have additional deadlines that teams may need to adhere to. Those deadlines will be communicated by the hotels to the teams during the booking process.

Great Lakes Regional Championship Hotels

One more hotel will be added later this month. 

HOTEL NAME AND ADDRESS

RATE PER NIGHT (DOES NOT INCLUDE TAXES)

ROOM TYPE AND MAX OCCUPANCY

DISTANCE TO THE FIELDS

BREAKFAST

Comfort Inn Bloomington
1700 N Kinser Pike, Bloomington, IN 47404
$99.00 Queen/queen, 4 people 12 min / 6.9 miles Free breakfast is included
Hampton Inn Bloomington, IN
2100 N Walnut St, Bloomington, IN 47404
$114.00 Double/double, 4 people 12 min / 7.3 miles Free breakfast is included
Holiday Inn Bloomington
1710 N Kinser Pike, Bloomington, IN 47404
$109.00 Queen/queen, 4 people 12 min / 6.9 miles Free breakfast is included

Northeast Regional Championship Hotels

Hotel Name and Address

Rate Per Night (does not include taxes)

Room Type and Max Occupancy

Distance to the Fields

Breakfast

Fairfield Inn & Suites Rochester West/Greece $99.00 Queen/queen, 4 people 13 minutes / 6.9 miles Free breakfast is included
Hampton Inn by Hilton Irondequoit 1323 East Ridge Road Rochester, NY 14615 $114.00 Queen/queen, 4 people 20 minutes / 11.4 miles Free breakfast is included
Holiday Inn Rochester Downtown $109.00 Queen/queen, 5 people (no cot or rollaway, 5th person goes on floor) 13 minutes / 7.7 miles Free breakfast is included for 2 people (Additional people are $8.95++ per person
Radisson Hotel Rochester Airport $119.00 Double/double, 4 people 18 minutes / 9.3 miles Breakfast is not included.

Mid-Atlantic Regional Championship Hotels

Hotel Name and Address

Rate Per Night (does not include taxes)

Room Type and Max Occupancy

Distance to the Fields

Breakfast

Sheraton Columbia Town Center 10207 Wincopin Circle Columbia, MD 21044 $105.00 Queen/queen, 4 people 19 min / 11.8 miles Breakfast is available to teams at the cost of $10 per person per day.

For breakfast at the Sheraton, teams will tell the hotel when they book if they wish to take advantage of our special breakfast deal. For those teams purchasing it, they will be given coupons upon check-in that can be used in the private dining room for breakfast. Teams will only be charged for coupons that are redeemed. There is not a charge for unused breakfast coupons. The breakfast fee ($10.00 per person per day, inclusive) will then be posted to a team’s individual room folio.

Midwest Regional Championship Hotels

Hotel Name and Address

Rate Per Night (does not include taxes)

Room Type and Max Occupancy

Distance to the Fields

Breakfast

Hampton Inn and Suites Cedar Rapids - North 1130 Park Place NE Cedar Rapids, IA  52402 $99.00 Queen/queen, 4 people 12 min / 6.2 miles Free breakfast is included
Quality Inn North 4747 1st Ave SE Cedar Rapids, IA 52402 $84.99 Double/double, 4 people =14 min / 6.7 miles Free breakfast is included
Ramada Hotel & Convention Center 525 33rd Avenue SW Cedar Rapids, IA  52404 $82.00 Double/double, 4 people 18 min / 16.3 miles Free breakfast is included

South Regional Championship Hotels

Another hotel will be added in September. 

Hotel Name and Address

Rate Per Night (does not include taxes)

Room Type and Max Occupancy

Distance to the Fields

Breakfast

Balmoral Resort
24 Kenny Blvd
Haines City, FL 33844
$116.00-$224.00, plus additional fees below Depends on the home type (see below) 23 min / 13.3 miles Breakfast is not included but each room comes with a full kitchen. There is also a restaurant on-site.
Balmoral Resort Information
  • 2 bed townhome: 1 King, 2 Twins - Sleeps 6. $116 per night with a flat $95 cleaning fee, plus security deposit or property protection fee (see below)
  • 3 bed townhome: 1 King, 1 Queen, 2 Twins - Sleeps 8. $132 per night with a flat $105 cleaning fee, plus security deposit or property protection fee (see below)
  • 4 bed home: 2 Kings, 1 Queen, 2 Twins - Sleeps 10. $159 per night with a flat $145 cleaning fee, plus security deposit or property protection fee (see below)
  • 5 bed home: 2 Kings, 2 Queens, 2 Twins - Sleeps 12. $198 per night with a flat $160 cleaning fee, plus security deposit or property protection fee (see below)
  • 6 bed room: 2 Kings, 2 Queens, 2 Twins, 2 Twins - Sleeps 14. $224 per night with a flat $170 cleaning fee, plus security deposit or property protection fee (see below)

Bookings must be reserved with a 20% deposit. Balance is due 21 days prior to the check in date. The deposit becomes non-refundable at the 21 day mark. If teams cancel before then, the deposit is refundable. If they cancel after the 21 days, they will lose the 20% deposit.

Upon arrival, guests are responsible for a Security Deposit as follows: $100 for Townhomes and $200 for Pool Homes. Security Deposit is refundable upon inspection of the unit. A NON REFUNDABLE Property Protection Fee may be paid in lieu of the Security Deposit. Those fees cover accidental damages in the unit and are as follows: $50 for Townhomes and $100 for Pool Homes.

Southwest Regional Championship Hotels

More hotels will be added in September.

Hotel Name and Address

Rate Per Night (does not include taxes)

Room Type and Max Occupancy

Distance to the Fields

Breakfast

Hilton Garden Inn Arlington South 521 E Interstate 20, Arlington, TX 76018 $109.00 Queen/queen, 4 people 5 min / 2.1 miles Free breakfast is included.
Quality Inn at Arlington Highlands - 121 E Interstate 20, Arlington, TX 76018  $65.00 Double/double, 4 people 7 min / 2.8 miles Free breakfast is included

West Regional Championship Hotels

HOTEL NAME AND ADDRESS

RATE PER NIGHT (DOES NOT INCLUDE TAXES)

ROOM TYPE AND MAX OCCUPANCY

DISTANCE TO THE FIELDS

BREAKFAST

Best Western Roseville Inn 220 Harding Blvd, Roseville, CA 95678 $92.00 Queen/queen, 4 people 6 min / 2.1 miles Free breakfast is included
Hilton Garden Inn Roseville 1951 Taylor Road Roseville, CA $104.00 Queen/queen, 4 people 8 min / 2.3 miles Free breakfast is included
SureStay Plus Rocklin 9249 Sierra College Boulevard Roseville, CA 95677 $64.99 Queen/queen, 4 people 7 min / 2.4 miles Free breakfast is included

 ORIENTATION PACKET

The team orientation packet will be available by the following dates:

  • Great Lakes: Thursday, October 18
  • Northeast: Thursday, October 18
  • Mid-Atlantic: Thursday, October 25
  • Midwest: Thursday, October 25
  • West: Wednesday, January 31
  • South: Wednesday, February 7
  • Southwest: Wednesday, February 14

Player Check in and Captains’ Meetings

Player check-in will happen at select hotels on Friday evening. We encourage teams to check in at the appropriate hotel on Friday night in order to avoid possible delays at the tournament site Saturday morning. Any players, coaches, or non-playing staff that do not check in on Friday evening must check in on Saturday morning. Any player who has not yet checked in will not be permitted to enter the fields, nor will they be permitted to play in any games until they have completed the registration process. Players who violate this policy are at risk of disqualifying their entire team from the event.

Captains’ meetings will be held at the the same hotels as player check-in. Each meeting will be between USQ event staff and the captains. It is mandatory that captains attend one of the meetings. If no representative from your team will be able to attend any of these meeting times, please let us know in advance via email at events@usquidditch.org. During this meeting, USQ event staff will provide an overview of the event, describe tournament-specific policies, and answer questions. Each team is required to send at least one (and no more than three) representative(s) to the meeting. 

 GAMEPLAY FORMAT

Information on the gameplay format for each regional championship will be available on the following dates:

  • Great Lakes: Wednesday, October 17, 2018
  • Northeast: Wednesday, October 17, 2018
  • Mid-Atlantic: Wednesday, October 24, 2018
  • Midwest: Wednesday, October 24, 2018
  • West: Wednesday, January 30, 2019
  • South: Wednesday, February 6, 2019
  • Southwest: Wednesday, February 13, 2019

Great Lakes Regional Championship Gameplay Format

This information will be available on Wednesday, October 17, 2018.

Northeast Regional Championship Gameplay Format

This information will be available on Wednesday, October 17, 2018.

Mid-Atlantic Regional Championship Gameplay Format

This information will be available on Wednesday, October 24, 2018.

Midwest Regional Championship Gameplay Format

This information will be available on Wednesday, October 24, 2018.

West Regional Championship Gameplay Format

This information will be available on Wednesday, January 30, 2019.

South Regional Championship Gameplay Format

This information will be available on Wednesday, February 6, 2019.

Southwest Regional Championship Gameplay Format

This information will be available on Wednesday, February 13, 2019.

 GAMEPLAY INFORMATION AND POLICIES

Seeding will take place two weeks before each regional championship. For games to be included in the rankings used for seeding, they must be submitted by the season play deadline listed above.

Tiebreakers

The standard USQ tiebreakers will be used:

  1. Head-to-head (when applicable between all tied teams)
  2. Win record before snitch catch
  3. Quaffle points against (QPA)
  4. Quaffle points for (QPF)
  5. Snitch catch percentage
  6. Coin flip/random selection

For a more complete explanation of the tiebreakers, please click here.

Please note that the USQ forfeit procedure will be in effect during this event. Teams who forfeit a match may be required to forfeit the remainder of their scheduled games and may be subject to disqualification from the remainder of the tournament. Teams who are disqualified from their regional championship are ineligible to compete at US Quidditch Cup 12 through either a bid earned at the regional championship or an at large bid. This includes bids that were already earned at the event prior to the disqualification.

  • Forfeits done in game are on a reviewed case-by-case basis for both forfeiting the rest of the tournament and disqualification.
  • Forfeits due to violations of tournament policy will always result in automatic disqualification.
  • Forfeits done before the game begins will alway cause the team to forfeit the rest of the tournament, and will be reviewed for disqualification.

As with all official games, each team’s roster of up to 21 players must be submitted through the USQ website no later than 24 hours before the start of the event.

All standard USQ gameplay policies will be in effect for this event, as outlined here.

Snitch Handicaps

18 minutes - Must remain between keeper zones

23 minutes - Must remain within roughly 1.5 yards of the midfield line

28 minutes - Only one arm

33 minutes - Must remain within roughly 1.5 yards of the intersection of the midfield line and the sideline opposite the scorekeeper table and team benches.

 QUALIFICATION FOR US QUIDDITCH CUP

More information on qualification will be available by the beginning of September.

 VOLUNTEERING AND OFFICIATING

Information on how to sign up to officiate and/or volunteer is available here. For questions about officiating, please email membership@usquidditch.org. For volunteering, please contact eventvolunteers@usquidditch.org

Team Provided Referees

Teams are required to submit referee crews to help fill several game slots. If a team does not fulfill their referee obligations or their referees do not show up for their games as assigned, they will be subject to forfeit for all remaining games of the tournament.

 POST-EVENT INFORMATION

Do you have any feedback about the event? Please fill out our event survey here!

Referee evaluations may be submitted by coaches, players, other referees, spectators, or event staff. Please use this form to submit a review for any referee (including head referees, assistant referees, or snitch referees).

Please use this form to submit a snitch evaluation.

If you sustained an injury at the event, please complete the incident report form. Please fill out this form whether or not you plan on filing an accident insurance claim. The more we know about injuries that occur in quidditch, the safer we can make the sport for the future! We recommend filling out this form within 48 hours of the event at which an injury occurred.

If you have any other feedback or more lengthy thoughts after the event, we encourage you to reach out to us at events@usquidditch.org.