Team Registration for Regional Championships

Player information on this page:

 

This page contains information on how to register for USQ regional championships.

All USQ events are following strict COVID protocols. To learn more about COVID-19 updates from USQ, please click here

 

 IMPORTANT DEADLINES

All deadlines are at 11:59 pm ET, except for the roster deadline. Rosters are due 24 hours before the start time of each event.

For a team to compete at a USQ regional championship or circuit event, it must be fully registered for the tournament at least 2 weeks prior to the event.

The schedule of club circuit events will be available at a later date.

REGION

MID-ATLANTIC

NORTHEAST

MIDWEST

GREAT LAKES

SOUTHWEST

WEST

Registration Deadline (hotel information due)

Friday, October 8

Friday, October 15

Friday, October 15

Friday, October 22

Friday, February 4

Friday, February 11

Deadline to Submit Team Logo  (optional)

Sunday, October 3

Sunday, October 10

Sunday, October 10

Sunday, October 17

Sunday, January 30

Sunday, January 30

Deadline to Submit Trading Cards (optional)

Sunday, October 3

Sunday, October 10

Sunday, October 10

Sunday, October 17

Sunday, January 30

Sunday, January 30

Submit List of Additional Team Staff (optional)

Friday, October 22

Friday, October 29

Friday, October 29

Friday, November 5

Friday, February 18

Friday, February 25

Rosters Due

Friday, October 22

Friday, October 29

Friday, October 29

Friday, November 5

Friday, February 18

Friday, February 25

First Day of Competition

Saturday, October 22

Saturday, October 30

Saturday, October 30

Saturday, November 6

Saturday, February 19

Saturday, February 26

Note: As previously announced, the South Regional Championship has been cancelled. USQ’s Director of Events & Partnerships. Laura Porth, is working with multiple cities to possibly  reschedule. More information will be available in October 2021.

 TEAM REGISTRATION

For a team to compete at a USQ regional championship, it must be fully registered for the tournament at least 2 weeks prior to the event. For collegiate and club teams, there are no season play requirements for regional championships.

Teams must be official USQ teams before registering for one of these events.

The registration process and requirements are the same  for collegiate and club teams. Each will need to do the following:

  1. Fill out this registration form. Teams that wish to attend more than one regional event have two choices for registering; 1) select which events they want to attend and fill out the form once for all of them;  2) submit separate registration forms for each event. This form must be submitted three weeks prior to the event. 
  2. Register for the event on the USQ calendar. Links are available on this page and on the USQ events calendar. To do this, a team admin will need to login to the USQ website, click on the appropriate event calendar link, and click the button that says "request attendance."
  3. Reserve hotel rooms and notify USQ of their team’s  hotel arrangements by completing this form

Teams must also complete the membership requirements listed here to be eligible to compete officially in all events, not just USQ hosted regional and national championships. These requirements include:

  • Having a fully certified coach at least 24 hours before the start of your team’s first official match of the season
    • Completing the team referee and snitch runner requirements. 
      • If your team is competing at a fall regional championship, you must complete the team referee and snitch runner requirements by the season play deadline for that specific event. 
      • If your team is competing at a spring regional championship or not going to a regional championship at all but still an official member team, you must complete the requirements by either the season play deadline for the final fall regional championship, or one month after your team registers for the season, whichever comes later.
    • For collegiate teams, proof of enrollment for all the players at the beginning of the season (at least 24 hours before the start of the first event they are competing in officially).

Lastly, there are three optional registration steps a team may do:

  1. Designate additional team staff using this form
  2. Submit trading cards for players 
  3. Submit a logo

Calendar Events

Please ensure your team submits an attendance request to the calendar event that corresponds to your team’s division. The links below are listed chronologically. 

Event

Collegiate Division

Club Division

Mid-Atlantic Regional Championship

MARC collegiate division

MARC club division

Northeast Regional Championship

NERC collegiate division

NERC club division

Midwest Regional Championship

MWRC collegiate division

MWRC club division

Great Lakes Regional Championship 

GLRC collegiate division

GLRC club division

Southwest Regional Championship

SWRC collegiate division

SWRC club division

West Regional Championship

WRC collegiate division

WRC club division

HOTEL ACCOMMODATIONS

Teams are responsible for booking their own accommodations at one of the reserved hotels with USQ’s special rate (see below) or another hotel in the championship city or county. If you need confirmation if a hotel is in the correct city or county, please reach out to USQ’s Events Manager, Jeremy Schleicher at jeremy.schleicher@usquidditch.org

Once hotel rooms are booked, teams must fill out this form. Teams are not considered fully registered for regionals until this form is completed. Teams who are exempt from USQ’s stay and play policy do not need to fill out this form. 

More information on USQ’s stay and play policy can be found here.

Mid-Atlantic Regional Championship

Hampton Inn & Suites- Virginia Center
1101 Technology Park Dr, Glen Allen, VA 23059
To Book rooms: click here

Or

Teams must stay within the Richmond Region which includes the City of Richmond, Colonial Heights, Henrico County (where the fields are located), Hanover County, Chesterfield County, New Kent, and the Town of Ashland. 

Northeast Regional Championship

Hyatt Place Warwick
800 Jefferson Blvd, Warwick, RI 02886
To Book rooms: click here and use code: G-QUID

Radisson Hotel Providence Airport
2081 Post Rd, Warwick, RI 02886
To book rooms:Call 1-800-333-333 and mention Radisson Hotel Providence Airport and US Quidditch. 

Or

Teams must stay within the state of Rhode Island.

Midwest Regional Championship

Due to contractual obligations, teams competing in this region must stay within their competitions’ designated hotel room block. 

Teams must stay in one of these hotels:

Fairfield Inn & Suites Omaha Papillion
465 Olson Drive Papillion, Nebraska 68046
To book rooms: click here

Comfort Suites La Vista - Omaha
8121 Eastport Parkway, La Vista, NE, 68128
To book rooms: click here

Great Lakes Regional Championship

Hilton Garden Inn & Suites Cincinnati/West Chester
9306 Schulze Dr, West Chester Township, OH 45069
To book rooms: call 513-860-3170 and mention USQ

Or 

Teams must stay within Butler County, Ohio.

Southwest Regional Championship

Hotels coming soon

West Regional Championship

El Conquistador Tucson, A Hilton Resort
10000 North Oracle Road, Tucson, AZ 85704
To book rooms: click here and use code USQ225

La Posada Lodge & Casitas
5900 North Oracle Road, Tucson, AZ 85704
To book: Call (520) 887-4800 and mention US Quidditch

Or

Teams must stay within the Tucson area but they cannot stay in Marana properties. 

ORIENTATION PACKET

The process below could change prior to the start of regional championships. Make sure to check the orientation packet for any updated information.

The team orientation packet contains important information for team leaders, coaches, and players. It will contain a list of all policies attendees need to be aware of, as well as a detailed schedule for the weekend. It will also have details about the area. The team orientation packet will be available by the following dates:

  • Mid-Atlantic: Monday, October 11
  • Northeast: Monday, October 18
  • Midwest: Monday, October 18
  • Great Lakes: Monday, October 25
  • Southwest: Monday, February 7
  • West: Monday, February 14

Additional Team Staff

If your team is bringing any additional staff that would like to have access to the player area during games, please fill out this form by the roster submission deadline for the event your team is attending.

Trading Cards

Players, coaches, referees, snitch runners, and event staff are invited to submit a trading card. Cards will be printed, assembled into randomized packs, and available for purchase at USQ events. To submit a card, fill out the form below. Here are some important guidelines to be aware of:

  • Cards will feature your team's logo, if it was submitted. If your team did not submit a logo, it will feature the regional logo (more information on the team logo form is available below). 
  • If you do not submit proper photo credit, your card will not be printed. Cards featuring graphics or logos that you do not have permission to use will not be printed. 
  • All card submissions must be family friendly, G rated. Cards with bad language will not be printed, including those using asterisks to spell out a bad word. 
  • High resolution is preferred. Cards with photos that are too pixelated may not be printed. If you want to crop your photo, do so to 2.75" wide x 3.75" tall. 
  • Rare card submissions should be done through this form. A rare card can be many things. It could be a tribute to a particular player or group of people, a shout out to a group of friends, a photo of a quidditch pet, a reference to an inside joke, etc. Please note that rare cards must follow the same policies as the other cards, including being family friendly. Not all rare card submissions will be printed. USQ staff curates them with an eye towards variety and relatability. 
  • The majority of cards will be of players. Only rostered players are permitted. 
  • A limited number of cards for referees, snitch runners, event staff, and non-playing coaches will be printed, along with rare cards. 
  • Please submit one form per card. 

Here are the deadlines. The form links will be available at the end of September. 

  • Mid-Atlantic: Sunday, October 3
  • Northeast: Sunday, October 10
  • Midwest: Sunday, October 10
  • Great Lakes: Sunday, October 17
  • Southwest: Sunday, January 30
  • West: Sunday, January 30

Also, we are looking for up to date team logos for everyone competing! You can submit your team’s logo here.

Player Check in and Captains’ Meetings

Player check-in will happen at select hotels on Friday evening. We encourage teams to check in at the appropriate hotel on Friday night in order to avoid possible delays at the tournament site Saturday morning. Any players, coaches, or non-playing staff that do not check in on Friday evening must check in on Saturday morning. Any player who has not yet checked in will not be permitted to enter the fields, nor will they be permitted to play in any games until they have completed the registration process. Players who violate this policy are at risk of disqualifying their entire team from the event.

Captains’ meetings will be held at the the same hotels as player check-in. Each meeting will be between USQ event staff and the captains. It is mandatory that captains attend one of the meetings. If no representative from your team will be able to attend any of these meeting times, please let the Director of Events & Partnerships know in advance via email at laura.porth@usquidditch.org. During this meeting, USQ event staff will provide an overview of the event, describe tournament-specific policies, and answer questions. Each team is required to send only one representative to the meeting.

 GAMEPLAY FORMAT

Information on the gameplay format for each regional championship will be available on the following dates:

  • Mid-Atlantic: Wednesday, October 13
  • Northeast: Wednesday, October 20
  • Midwest: Wednesday, October 20
  • Great Lakes: Wednesday, October 27
  • Southwest: Wednesday, February 9
  • West: Wednesday, February 16 

Mid-Atlantic Regional Championship Gameplay Format

This information will be available on Wednesday, October 13.

Northeast Regional Championship Gameplay Format

This information will be available on Wednesday, October 20.

Midwest Regional Championship Gameplay Format

This information will be available on Wednesday, October 20.

Great Lakes Regional Championship Gameplay Format

This information will be available on Wednesday, October 27.

Southwest Regional Championship Gameplay Format

This information will be available on Wednesday, February 9.

West Regional Championship Gameplay Format

This information will be available on Wednesday, February 16.

 

 VOLUNTEERING AND OFFICIATING

Information on how to sign up to officiate and/or volunteer is available here. For questions about officiating, please email membership@usquidditch.org. For volunteering, please contact volunteer@usquidditch.org

Team Provided Referees and Snitch Runner

Teams are required to provide referee crews and a snitch runner to help fill several game slots. If a team does not fulfill their referee and snitch runner obligations or their referees and snitch runner do not show up for their games as assigned, they will be subject to forfeit for all remaining games of the tournament. More information on team requirements for officials is available here

 POST-EVENT INFORMATION

Do you have any feedback about the event? Please fill out our event survey here!

Referee evaluations may be submitted by coaches, players, other referees, spectators, or event staff. Please use this form to submit a review for any referee (including head referees, lead assistant referees, or assistant referees).

Please use this form to submit a snitch evaluation.

If you have any other feedback or more lengthy thoughts after the event, we encourage you to reach out to the USQ Events Department at laura.porth@usquidditch.org.