Officiate and Volunteer at Regional Championships

USQ events cannot run without the invaluable support of volunteers and officials. Regionals require over 25 volunteers, and US Quidditch Cup typically requires over 200 volunteers, so any amount of time you can spare to help during the event is greatly appreciated! As a 501c(3) nonprofit, USQ is able to sign service hour verification forms, and therefore assisting USQ as an event volunteer (even if you’re playing during the event) can count towards any service requirements your team may have.

All USQ events are following strict COVID-19 protocols. To learn more about the status of events due to COVID-19, click here.

REGISTRATION FORMS

The registration forms are below. To speed up all future volunteer registrations, you can join the USQ Event Volunteer Database prior to completing a volunteer registration form, or you can do so in each event’s volunteer registration form.

 

Event

Dates

Location

Volunteer Registration

Officials Registration

Mid-Atlantic Regional

October 23-24, 2021

Richmond, VA

MARC21 Volunteers

USQ Fall 2021 Officials Registration Form

Northeast Regional

October 30-31, 2021

Warwick, RI

NERC21 Volunteers

Midwest Regional

October 30-31, 2021

Papillion, NE

MWRC21 Volunteers

Great Lakes Regional

November 6-7, 2021

West Chester, OH

GLRC21 Volunteers

Sin City Classic

January 13-16, 2021

Las Vegas, NV

Volunteer and Officials Registration for Spring 2022 events will be released November 2021. Join the USQ Event Volunteer Database to speed up your registration, and be among the first to get a chance to sign up.

South Regional

February 12-13, 2022

Lake City, FL

Southwest Regional

February 19-20, 2022

Lubbock, TX

West Regional

February 26-27, 2022

Tucson, AZ

US Quidditch Cup 2022

April 23-24, 2022

Salt Lake City, UT

HOUSING

Complimentary housing can potentially be offered to non-playing officials and volunteers. You will have the opportunity to request housing in the sign-up form.

OFFICIALS DETAILS

Per USQ policy, officials will be compensated as follows:

  • Certified Head Referee - $20 per game
  • Lead Assistant Referee - $10 per game
  • Certified Snitch Runner - $10 per game
  • All other positions are unpaid.

Teams will be assigned to provide referees and snitch runners during several game slots. If a team does not fulfill their obligations or their officials do not show up for their games as assigned, they will be subject to forfeit for all remaining games of the tournament.

Those who officiate 5 or more games in unpaid positions (either as an AR, scorekeeper, timekeeper, and/or goal judge) are eligible to receive a free t-shirt. Please note that games as part of a team's officials crew requirements do not count towards this total.

The USQ Referee Team assignins Head Referees, Lead Assistant Referees, and referee crews to games. USQ Snitch Team assigns snitches to games. Preference will be given to non-playing officials for assignments at USQ-hosted events (including regionals and nationals). 

SCHEDULE

Schedules for volunteers and officials will be made available approximately one week prior to the event.

VOLUNTEER DETAILS

To volunteer, please complete one of the forms in the table above. Lunch will be provided for volunteers who work 5 or more hours in one day. Light breakfast will be available in the morning, too. All volunteers will receive a free t-shirt that must be worn while on shift. USQ events take place outside, rain or shine. When signing up, you’ll be able to register for the following roles:

Field Manager - These volunteers are vital to the tournament running smoothly throughout the weekend. They are responsible for checking that their field is fully staffed and running on time according to the schedule. They are the eyes and ears of event staff and are also responsible for relaying real-time information to staff. No quidditch experience is required,  just a passion for organization and keeping things on schedule. These volunteers must not be playing at the event, and must commit to at least six hours of volunteering. Pre-event training will be provided.

Floater - Volunteers who "float" between different positions, serving to assist wherever help is needed at that moment. Floaters must be able to walk/run quickly, carry potentially heavy objects, and be willing to help in any way possible. This position is ideal for those who do not have a preference, but still wish to help out.

Logistics - These volunteers assist with running replacement equipment to a field in an emergency, refilling water, ensuring security of restricted areas, assisting with set-up and tear-down, and similar tasks. Logistics volunteers must be able to walk/run quickly and carry potentially heavy objects.

Guest Services - Guest services volunteers will be a resource for guests on-site at the guest services tent: answering questions about quidditch and the event, providing directions, helping with lost and found, selling and checking tickets, etc. If you have good customer service skills, this position will be good for you.

Merchandise Assistant - Merchandise sales volunteers will assist event staff with the USQ merchandise booth. They will help organize inventory, explain and showcase offerings to customers, and do other things to assist event staff with the selling of merchandise. Event staff will be handling point-of-sale transactions including cards and all cash. If you have good customer service skills, this position will be good for you. Experience in sales is a bonus!

General Hospitality - If you're interested in the overall experience of event attendees, this is the position for you! Responsibilities may include working with our VIP guests, activities in the children's area, and providing a great experience for our guests. If you have good customer service skills and a welcoming disposition, this position will be good for you.

Youth Quidditch - Youth quidditch volunteers will be assisting with the youth quidditch pitch: teaching the kids (and adults!) all about how to play quidditch, setting up scrimmages, showing them drills, etc. A certain degree of flexibility is required; your main goal is to make sure the children have a safe and fun time. If you like to work with children, have patience, and have familiarity with the rules of quidditch, this position will be good for you. Please note that you may need to play on the pitch with the children, so a reasonable degree of athleticism is necessary for this position.

Gameplay Support - General gameplay volunteers will serve as assistants for the gameplay staff team. Tasks may include, but are not limited to, retrieving scorecards, assisting in scorecard management, helping to post scores, and more. Gameplay volunteers must have a good knowledge of the sport of quidditch and be mobile and flexible throughout their shifts. This role is essential to running the competition onsite, and you will get a behind-the-scenes look into the gameplay operations of the event.

Team Services - Team services volunteers will be a resource for teams on-site: answering player questions, directing teams to where they need to be, etc. If you have good customer service skills and are familiar with quidditch, this position will be good for you.

Photographer - Take high quality pictures during the event. If you have previous experience shooting quidditch or other sports, this position will be good for you. Please note that you will be asked to provide 10 samples of action shot photographs, with a preference for quidditch action photography samples. You will also be required to provide your own camera gear and equipment.

Game Announcer -   Facilitate game play coverage by announcing games with either play by play or color commentary. Make assessments on strategy, highlight exciting parts of the game, and give shoutouts to players and teams as you recount the action on the field. Be a part of the voice of quidditch. Does not require previous AV or broadcast experience, but does require an understanding of the rules and game.

Livestream Operator - Facilitates the livestream of specific games at certain USQ events. Tasks may include filming, commentary, and A/V equipment support.

Feature Writer - Assists in writing promotional pieces prior to, during, and/or after the event, typically highlighting team and player accomplishments.

Social Media Marketer - These volunteers will be responsible for updating content on USQ’s social media outlets during the event and providing additional support to the marketing team as needed. If you have previous experience taking photos for and engaging through social media, this position will be good for you.