Event Sanctioning

US Quidditch is proud to offer event sanctioning to standardize tournament play, provide a higher standard of quality and safety for players nationwide, and encourage the growth of the sport. Sanctioned events are eligible to receive insurance coverage from USQ as well as financial support grants. 

TO APPLY FOR EVENT SANCTIONING, CLICK HERE.

FAQs

Who can attend?
What will USQ provide?
What will I need to provide as a tournament host?
What are the application deadlines? How do I apply for a financial support grant?

Who can attend a sanctioned event? Is there an extra cost for participants?

USQ and Quidditch Canada members may attend USQ-sanctioned events for free. Non-members must pay $10 per person to attend a sanctioned event, which may be paid using the button on the left sidebar of this page. All official matches, including non-sanctioned events that meet the criteria for official matches, are covered under USQ's accident insurance policy. However, Quidditch Canada members will not be covered unless they pay the $10 per person registration fee.

If you choose to also include circuit opportunities at your event, only USQ adult club members can participate in those games. To learn more about circuit events, click here

If my event is sanctioned, what will USQ provide?

For a sanctioned event, USQ is happy to provide the following, upon request:

  • Insurance coverage – Certificate of insurance (COI) that provides proof of insurance for a facility, city, park and recreation district, etc. Naming an entity as additional insured may be available upon request. Please note that we will have to review specific insurance requests and may not be able to fulfill all insurance requirements. 
  • USQ social media marketing and advertising for the event, including press contacts to promote event
  • Financial support in the form of grants, on a case-by-case basis
  • Assistance in additional planning aspects as requested

As a tournament host, what will I need to provide?

  • For those events with unofficial teams, a list of all participants.
  • Certified head referees ($15/game) and certified lead assistant referees ($10/game) paid the standard league fee for all games, including unofficial matches
  • For unofficial matches involving Quidditch Canada teams or players, including fantasy tournaments featuring both American and Canadian players, we will accept QC head referee certification in lieu of USQ head referee certification. Lead assistant referees will still be required. QC referees need to have passed the written QC assistant referee, snitch referee, and head referee tests to serve in the LAR role. Certified HRs and LARs must still be paid the standard league fee for these games.
  • If used, certified snitch runners paid the standard league fee for all games ($8/game), including unofficial matches
  • Facility for event including: high quality playing fields (soft turf or grass), clear field demarcation, ample on-site water, access to bathrooms, and food on-site or nearby
  • Professional, nonplaying medical staff onsite. Medical staff must be dedicated and designated in their role for the entirety of the tournament. Also, an overall injury report must be submitted after the event.
  • Standard and safe equipment: hoops, brooms, balls, and clear scoreboards
  • Logical gameplay procedures: overall structure, pool assignment, bracket seeding, tiebreaker mechanism
  • Schedule released at least one week in advance: gameplay, referees, snitches, and other volunteers
  • All tournament essentials (including those listed above) reserved and confirmed a reasonable amount of time before the tournament date. USQ is happy to provide support in securing the essentials described above, given reasonable notice.

APPLICATION DEADLINES

To apply to have a tournament sanctioned by USQ, the tournament director must submit an application no later than one month in advance of the event, though applications received after that point will be considered on a case by case basis. After submitting the form below, the TD(s) will receive an email to set up an interview with USQ staff. The interview will take 30-60 minutes and consist of reviewing the application and event, going over the event sanctioning program in general, and answering any questions the TD(s) may have.

Financial support grants are prioritized towards events that align with these goals from USQ’s strategic plan:

  • Expand competitive opportunities for all USQ members
  • Increase safety of all participants in quidditch
  • Foster organized and sustainable youth play
  • Promote opportunities for experienced teams to mentor new teams
  • Foster the growth of more volunteers and officials.

If financial support is requested, applications must be received by the following dates:

  • For events September 15-October 31: August 29, 2019
    • Grants will be awarded starting the week of September 2.
  • For events November 1-December 31: September 12, 2019
    • Grants will be awarded starting the week of September 16.
  • For events January 1-February 28: November 14, 2019
    • Grants will be awarded starting the week of November 18.
  • For events March 1-April 30: January 16, 2020
    • Grants will be awarded starting the week of January 20.

For best consideration, TDs are encouraged to submit their sanctioning application as early as possible.

Please note that there is limited financial support available for events outside of the September 15-April 30 time frame, and applicants hosting events between May 1 and September 14 are encouraged to apply at least three months in advance.

If approved for sanctioning, a full event budget must be submitted to USQ no later than two weeks in advance of the event.

If financial support is requested, a full itemized event budget, including both expenses and revenue, must be submitted with the application along with a statement of need and purpose for the requested funds, specifying the amount of funding requested. Financial support provided by USQ is intended to be supplementary funding. It should not replace other primary sources of funding, including team accounts, registration fees, and local donations, though events focused on new teams may use the funds to lower the cost of participation. Funds are awarded based upon available regional funding, evidence of need, and quality of proposal. Typical awards of financial support range from $150-$250. Grants in the amount of $300 may be approved on a case by case basis. 

TO APPLY FOR EVENT SANCTIONING, CLICK HERE.

For questions, email events@usquidditch.org.

2019-10 SANCTIONED EVENTS

EVENT NAME

EVENT DATE

REGION

West Fantasy 2019 August 24, 2019 West
Turtle Cup IX September 28, 2019 Mid-Atlantic
Crimson Cup VI September 28, 2019 West
Oktoberfest Invitational October 5, 2019 Northeast
Neverland Classic October 12, 2019 West
Nittany Invitational October 12, 2019 Mid-Atlantic
Cavalier Cup October 12, 2019 Mid-Atlantic
Second Annual Chicago United Invitational II October 19, 2019 Midwest
Thermopylae Cup III October 19, 2019 Southwest
Diamond Cup VII October 19, 2019 Southwest
California Classic 2019 October 26, 2019 West
Big Peach Invitational November 23, 2019 South
Crescent City Invitational December 7, 2019 Southwest

2018-19 SANCTIONED EVENTS

EVENT NAME

EVENT DATE

REGION

Crimson Cup V September 22, 2018 West
Freshmen Fall Crawl September 22, 2018 Mid-Atlantic
Turtle Cup VIII September 29, 2018 Mid-Atlantic
Mid-Michigan Melee IV September 29, 2018 Great Lakes
Chicago United Quidditch Invitational October 6, 2018 Midwest
Norcal by Northwest October 20, 2018 Northwest
Quaffle House Cup November 10, 2018 Great Lakes
Anthill Funkdown IV December 1, 2018 West
Heroes vs Villains II January 19, 2019 West
O-Town Throwdown II: A Midsummer Knight's Carnage January 26, 2019 South
MidWest Winter Fantasy VI February 2, 2019 Great Lakes and Midwest
Founder's Cup (of Gold) February 16, 2019 Mid-Atlantic
4th Annual Tri-River Tournament February 23, 2019 Mid-Atlantic

2017-18 SANCTIONED EVENTS

EVENT NAME

EVENT DATE

REGION

Turtle Cup VII September 30, 2017 Mid-Atlantic
Crimson Cup IV September 30, 2017 West
Turner Valley Challenge Event October 7, 2017 Mid-Atlantic
6th Annual Lumberjack Invitational October 21, 2017 West
Monmouth Open October 21, 2017 Mid-Atlantic
Cavalier Cup October 28, 2017 Mid-Atlantic
The Golden Bear Invitational October 28, 2017 West
Long Beach Invitational November 17, 2017 West
The 1st Annual Lucien Weiss Invitational December 2, 2017 West
Alamo Cup IV January 27, 2018 Southwest
Heroes vs Villains Invitational January 27, 2018 West
Midwest Winter Fantasy V January 27, 2018 Midwest
Anthill Smackdown III: The Last Seeker February 10, 2018 West
The Fourth Annual Founder's Cup (of Gold) March 17, 2018 Mid-Atlantic
Falcon Cup March 31, 2018 Great Lakes
The Harry Greenhouse Memorial Invitational March 31, 2018 Mid-Atlantic

2016-17 Sanctioned Events

Event Name

Event Date

Region

Northeast Regional Fantasy August 6, 2016 Northeast
West Fantasy August 6-7, 2016 West
Crimson Cup III September 24, 2016 West
Turtle Cup VI October 8, 2016 Mid-Atlantic
Keystone Cup III October 8, 2016 Mid-Atlantic
Midwest Warmup October 22-23, 2016 Midwest
Lone Star Invitational December 3, 2016 Southwest
Threaux Me Something Mister Quidditch Expeaux December 3, 2016 Southwest
Midwest Winter Fantasy IV January 28, 2017 Midwest
Heck in a Tote Bag Classic March 4, 2017 Mid-Atlantic
Roanoke Harry Potter Festival May 13, 2017 Mid-Atlantic

2015-16 Sanctioned Events

Event Name

Event Date

Region

Gruesome Twosomes Summer Fantasy July 18, 2015 Northeast
New Jersey Fantasy Tournament August 15, 2015 Mid-Atlantic
Turtle Cup September 26, 2015 Mid-Atlantic
Spooky Spectacular October 4, 2015 Mid-Atlantic
Keystone Cup II October 10, 2015 Mid-Atlantic
Cowboy Cup V October 10, 2015 Southwest
Wolf Pack Classic IV October 17, 2015 Southwest
Keep Quidditch Weird December 5, 2015 Northwest
New Jersey Round Robin III December 11, 2015 Mid-Atlantic
Anthill Smackdown January 16, 2016 West
Scottish Highland Games January 16-17, 2016 South
Midwest Winter Fantasy January 23, 2016 Midwest
Bat City Showcase January 30, 2016 Southwest
Dan Hanson Invitational III January 30-31, 2016 West
Cat City Invitational March 5, 2016 Northeast
NCQC Community Finale March 19, 2016 West
St. Mary's Tournament May 6, 2016 Mid-Atlantic

2014-15 Sanctioned Events

Event Name

Event Date

Region

Oktoberfest Invitational October 11, 2014  Northeast 
3rd Annual Diamond Cup October 11, 2014 Southwest
The Keystone Cup October 18, 2014 Mid-Atlantic
Cowboy Cup IV October 18, 2014 Southwest
3rd Annual Wolf Pack Classic October 25, 2014 Southwest
South Bay Spookfest October 25, 2014  West 
Northeast Classic  October 25-26, 2014   Northeast 
Renegade Cup November 15, 2014  South
Next Best West 2  November 22, 2014   West 
Snow Cup V January 2-3, 2015 West
Scottish Highland Games January 17, 2015 South
The L.A. Open January 17-18, 2015 West
Midwest Winter Fantasy II February 7, 2015 Midwest
Alamo Cup February 7, 2015 Southwest
Dan Hanson Invitational II March 14, 2015 West
Midwest Fantasy: Pre-Split edition June 6-7, 2015 Midwest
2nd Annual Steel City Fantasy Tournament June 13, 2015 Mid-Atlantic
West Fantasy 2015 June 20-21, 2015 West
Gotta Train 'Em All 2 June 27, 2015 Mid-Atlantic