Northeast - Player Information

Player information on this page:

 IMPORTANT DEADLINES

Friday, October 13, 2017 at 11:59pm ET — Stay and play exemption form due
Friday, October 27, 2017 at 11:59pm ET – Team registration deadline
Sunday, November 5, 2017 at 11:59pm ET – Season play deadline
Friday, November 17, 2017 at 9:00am ET - Roster deadline (24 hours before event)

 TEAM REGISTRATION

For a team to compete in the Northeast regional championship, it must be registered for the tournament at least 3 weeks prior to the event, by Friday, October 27, 2017 at 11:59pm ET. All season play requirements must be met by Sunday, November 5, 2017 at 11:59pm ET.

Team registration for the regional championship is a five-step process. Teams must be official USQ teams before registering for the regional championship.

To see your team's current registration status, please view this spreadsheet.

  1. Fill out the registration form.

  2. Register for the event on the calendar.

  3. Sign up for hotel accommodations, as required per the stay and play policy.

    1. Information on hotels is available below. Teams must fill out the hotel request form and reserve hotels by the deadline above. 

    2. The only exception to the stay and play policy is for teams who are located within 100 miles of the tournament site address. To request an exemption, teams must fill out this form no later than the deadline listed above.

  4. Fill out the referee crew form. All teams competing at US Quidditch events are required to supply a five-member crew of fully certified officials. These officials must meet the following criteria: at least two lead assistant referees, at least one snitch referee, and at least two assistant referees. While all officials must hold the minimum certification level required for their role, teams are discouraged from listing certified head referees in the SR and AR spots. Individuals listed on a team's ref crew must be certifed by the registration deadline. 

  5. Complete pre-regional championship season requirements. For these requirements to count all games must have scores submitted to USQ by the deadline listed above.

    1. For teams with a fall regional: you must play at least three games against two teams at one event at least two weeks before regionals.

    2. For teams with a spring regional: you must play at least five games against three teams in two events at least two weeks before regionals.

    3. To see more information on this policy, click here.

Teams must also complete the requirements listed here to be eligible to compete officially in all events, not just USQ hosted regional and national championships.

HOTEL ACCOMMODATIONS

The following hotels are available to teams. Please do not contact the hotels directly to book. Booking will open on Monday, September 25 at 5pm ET. At that time, teams will be asked to fill out a form stating: their top 3 choices for accommodations out of the options listed below, how many rooms they need, and how many nights they will be staying. USQ staff will assign teams to hotels on a first come, first serve basis. Once a team has been assigned a hotel, they will be given the link to book. Please note that hotels may have additional deadlines that teams may need to adhere to. Those deadlines will be communicated by the hotels to the teams during the booking process.

Radisson Hotel Rochester Airport

175 Jefferson Road, Rochester, NY 14623

  • Price per night: $99.00

  • Max occupancy per room: 4

  • Distance to the fields: 9.4 miles/13 minutes

  • Breakfast included with rate.

Fairfield Inn & Suites Rochester West/Greece

400 Paddy Creek Circle, Rochester, NY 14615

  • Price per night: $109.00 for King with Sleeper Sofa. $119.00 for 2 queen.

  • Max occupancy per room: 4 for both room types.

  • Distance to the fields: 6.6 miles/9 minutes

  • Breakfast included with rate.

Hampton Inn Rochester Irondequoit

1323 East Ridge Road, Rochester, NY 14621

  • Price per night: $99.00

  • Max occupancy per room: 4

  • Distance to the fields: 10.2 miles/18 minutes

  • Breakfast included with rate.

 ORIENTATION PACKET

The team orientation packet (formally called the welcome packet), is available here

Player Check in and Captains’ Meetings

Player check-in will happen at select hotels on Friday evening. We encourage teams to check in at the appropriate hotel on Friday night in order to avoid possible delays at the tournament site Saturday morning. Any players, coaches, or non-playing staff that do not check in on Friday evening must check in on Saturday morning. Any player who has not yet checked in will not be permitted to enter the fields, nor will they be permitted to play in any games until they have completed the registration process. Players who violate this policy are at risk of disqualifying their entire team from the event.

Captains’ meetings will be held at the the same hotels as player check-in. Each meeting will be between the TD or ATD and the captains. It is mandatory that captains attend one of the meetings. If no representative from your team will be able to attend any of these meeting times, please let us know in advance via email at events@usquidditch.org. During this meeting, USQ staff will provide an overview of the event, describe tournament-specific policies, and answer questions. Each team is required to send at least one (and no more than three) representative(s) to the meeting.

Friday, November 17:

All Day —Teams arrive at hotels.
8:30 - 10:45 pm —Teams begin the event registration process
8:30-9:30 pm - player check in at the Radisson Hotel Rochester Airport
    175 Jefferson Road, Rochester, NY 14623
9:00 pm — Coaches/captains meeting
10:00-10:45 pm - player check in at the Fairfield Inn & Suites by Marriott Rochester West/Greece
    400 Paddy Creek Circle, Rochester, NY 14615
Teams staying at the Hampton Inn should go to the Fairfield Hotel. The two hotels are 13 minute drive apart
10:20 pm — Coaches/captains meeting at the Fairfield Inn

Saturday, November 18:

7:00 am —Teams arrive, player check-in for those who didn’t check-in on Friday, captains/coaches meeting with TD for those didn’t make it on Friday

Sunday, November 19:

7:00 am —Teams arrive, player check-in for those who didn’t check-in on Friday, captains/coaches meeting with TD for those didn’t make it on Friday

 GAMEPLAY FORMAT

The 2017 USQ Northeast Regional Championship will be a round robin tournament in the community division, and a pool play into bracket play tournament in the collegiate division. The gameplay schedule can be found here.

COMMUNITY DIVISION

The community teams will participate in a triple round robin, playing each other team three times. There will be no bracket in the community division.

The four community teams competing at this event are (listed in alphabetical order):

  • Atlantic Dragons

  • BosNYan Bearsharks

  • Quidditch Club Boston

  • Rochester United

The community team with the highest ranking at the end of the tournament will be the Regional Champion in their division and will qualify for US Quidditch Cup 11. To learn more about qualification, please see this article.

COLLEGIATE DIVISION

The collegiate teams will participate in pool play in four pools, two of five (5) and two of four (4), before continuing on to a bracket structure to determine the collegiate regional champion as well as the nine (9) collegiate teams who qualify for US Quidditch Cup 11. To learn more about qualification, please see this article.

The pools for the collegiate division are as follows (listed in alphabetical order):

Pool A: Boston University Quidditch, Brandeis Quidditch, RPI Quidditch, Stony Brook Quidditch, University of Massachusetts Lowell Riverhawks

Pool B: Clark University RavenClarks, Harvard Horntails, Hofstra University Flying Dutchmen, New York Pigeons, Skidmore Quidditch

Pool C: Middlebury College Quidditch, RIT Dark Marks, Syracuse Snare Quidditch Club, University of Rochester Thestrals

Pool D: Emerson College Quidditch, Macaulay Honors College Marauders, New York University Quidditch, Tufts University Tufflepuffs

Eight total teams (the top two in each pool) will advance to the championship bracket on day 2. This bracket will be structured so that the top four teams (the highest-seeded team from each pool) must lose twice on Sunday to be removed from contention for the championship, and the second seeds from each pool will be eliminated from championship contention on their first day 2 loss. If the winner of Game Q wins Game T, the two teams will play again (Game V) to determine the champion, as neither team will have met the above criteria for elimination.

The top team from each pool will receive a bid to US Quidditch Cup 11 upon the conclusion of day 1. The second-seeded team from each pool will receive a bid if they win their first game of day 2. If they lose their first game in the championship bracket, they will continue to compete for one of the remaining bids through the qualification bracket.

The original ranked list was divided into four pots by seed, and each pool had one team randomly drawn from each pot. The rankings were based on the USQ standings, per the rankings algorithm described here. The pots that teams were drawn from are as follows:

Pot 1: RIT Dark Marks, Clark University RavenClarks, New York University Quidditch, RPI Quidditch

Pot 2: Boston University Quidditch, Harvard Horntails, Tufts University Tufflepuffs, Syracuse Snare Quidditch Club

Pot 3: Macaulay Honors College Marauders, University of Rochester Thestrals, Brandeis Quidditch, Hofstra University Flying Dutchmen

Pot 4: Emerson College Quidditch, Skidmore Quidditch, Stony Brook Quidditch, Middlebury College Quidditch

Pot 5: University of Massachusetts Lowell Riverhawks, New York Pigeons

 GAMEPLAY INFORMATION AND POLICIES

Seeding will take place two weeks before each regional championship. For games to be included in the rankings used for seeding, they must be submitted by Sunday, October 29 at 11:59pm ET.

Rankings during the tournament will be based on the USQ tiebreaker policy. The primary comparison will be win percentage, followed by head-to-head, then quaffle points against, then quaffle points for, and then snitch catch percentage.

Please note that the USQ forfeit procedure will be in effect during this event. Teams who forfeit a match may be required to forfeit the remainder of their scheduled games and may be subject to disqualification from the remainder of the tournament. Teams who are disqualified from their regional championship are ineligible to compete at US Quidditch Cup 11 through either a bid earned at the regional championship or an at large bid. This includes bids that were already earned at the event prior to the disqualification.

  • Forfeits done in game are reviewed on a case-by-case basis for both forfeiting the rest of the tournament and disqualification.
  • Forfeits due to violations of tournament policy will always result in automatic disqualification.
  • Forfeits done before the game begins will alway cause the team to forfeit the rest of the tournament, and will be reviewed for disqualification.

As with all official games, each team’s roster of up to 21 players must be submitted through the USQ website no later than 24 hours before the start of the event.

All standard USQ gameplay policies will be in effect for this event, as outlined here.

SNITCH HANDICAPS

18 minutes - Must remain between keeper zones

23 minutes - Must remain within roughly 1.5 yards of the midfield line

28 minutes - Only one arm

33 minutes - Must remain within roughly 1.5 yards of the intersection of the midfield line and the sideline opposite the scorekeeper table and team benches.

As with all official games, each team’s roster of up to 21 players must be submitted through the USQ website no later than 24 hours before the start of the event.

All standard USQ gameplay policies will be in effect for this event, as outlined here.

 QUALIFICATION FOR US QUIDDITCH CUP

The Northeast Regional Championship has 9 bids available in the collegiate division, and 1 bid in the community division. Read more here

 VOLUNTEERING AND OFFICIATING

For more information, click here

TEAM PROVIDED REFEREES

Teams are required to submit referee crews to help fill several game slots - more information on scheduling will be provided as the event approaches. If a team does not fulfill their referee obligations or their referees do not show up for their games as assigned, they will be subject to forfeit for all remaining games of the tournament.

 POST-EVENT INFORMATION

Do you have any feedback about the event? Please fill out our event survey here!

Referee evaluations may be submitted by coaches, players, other referees, spectators, or event staff. Please use this form to submit a review for any referee (including head referees, assistant referees, or snitch referees).

Please use this form to submit a snitch evaluation.

If you sustained an injury at the event, please complete the incident report form. Please fill out this form whether or not you plan on filing an accident insurance claim. The more we know about injuries that occur in quidditch, the safer we can make the sport for the future! We recommend filling out this form within 48 hours of the event at which an injury occurred.

If you have any other feedback or more lengthy thoughts after the event, we encourage you to reach out to us at events@usquidditch.org.