Midwest - Player Information

Player information on this page:

 IMPORTANT DEADLINES

Friday, September 29, 2017 at 11:59pm ET — Stay and play exemption form due
Friday, October 13, 2017 at 11:59pm ET – Team registration deadline
Sunday, October 22, 2017 at 11:59pm ET – Season play deadline
Friday, November 3 at 9:00am CT - Roster deadline (24 hours before event)

 TEAM REGISTRATION

For a team to compete in the Midwest regional championship, it must be registered for the tournament at least 3 weeks prior to the event, by Friday, October 13, 2017 at 11:59pm ET. All season play requirements must be met by Sunday, October 22, 2017 at 11:59pm ET

Team registration for the regional championship is a five-step process. Teams must be official USQ teams before registering for the regional championship.

To see your team's current registration status, please view this spreadsheet.

  1. Fill out the registration form.

  2. Register for the event on the calendar.

  3. Sign up for hotel accommodations, as required per the stay and play policy.

    1. Information on hotels is available below. Teams must fill out the hotel request form and reserve hotels by the deadline above. 

    2. The only exception to the stay and play policy is for teams who are located within 100 miles of the tournament site address. To request an exemption, teams must fill out this form no later than the deadline listed above.

  4. Fill out the referee crew form. All teams competing at US Quidditch events are required to supply a five-member crew of fully certified officials. These officials must meet the following criteria: at least two lead assistant referees, at least one snitch referee, and at least two assistant referees. While all officials must hold the minimum certification level required for their role, teams are discouraged from listing certified head referees in the SR and AR spots. Individuals listed on a team's ref crew must be certifed by the registration deadline. 

  5. Complete pre-regional championship season requirements. For these requirements to count all games must have scores submitted to USQ by the deadline listed above.

    1. For teams with a fall regional: you must play at least three games against two teams at one event at least two weeks before regionals.

    2. For teams with a spring regional: you must play at least five games against three teams in two events at least two weeks before regionals.

    3. To see more information on this policy, click here.

Teams must also complete the requirements listed here to be eligible to compete officially in all events, not just USQ hosted regional and national championships.

HOTEL ACCOMMODATIONS

The following hotels are available to teams. Please do not contact the hotels directly to book. Booking will open on Monday, September 25 at 5pm ET. At that time, teams will be asked to fill out a form stating: their top 3 choices for accommodations out of the options listed below, how many rooms they need, and how many nights they will be staying. USQ staff will assign teams to hotels on a first come, first serve basis. Once a team has been assigned a hotel, they will be given the link to book. Please note that hotels may have additional deadlines that teams may need to adhere to. Those deadlines will be communicated by the hotels to the teams during the booking process.

Holiday Inn Madison at The American Center

5109 West Terrace Drive, Madison, WI 53718

  • Price per night: $95

  • Max occupancy per room: 4

  • Distance to the fields: 6.9 miles/14 minutes

  • Breakfast included with rate. 

 ORIENTATION PACKET

The team orientation packet (formally called the welcome packet), is available here.

Player Check in and Captains’ Meetings

Player check-in will happen at select hotels on Friday evening. We encourage teams to check in at the appropriate hotel on Friday night in order to avoid possible delays at the tournament site Saturday morning. Any players, coaches, or non-playing staff that do not check in on Friday evening must check in on Saturday morning. Any player who has not yet checked in will not be permitted to enter the fields, nor will they be permitted to play in any games until they have completed the registration process. Players who violate this policy are at risk of disqualifying their entire team from the event.

Captains’ meetings will be held at the the same hotels as player check-in. Each meeting will be between the TD or ATD and the captains. It is mandatory that captains attend one of the meetings. If no representative from your team will be able to attend any of these meeting times, please let us know in advance via email at events@usquidditch.org. During this meeting, USQ staff will provide an overview of the event, describe tournament-specific policies, and answer questions. Each team is required to send at least one (and no more than three) representative(s) to the meeting.

Here is the schedule for Friday, November 3: 

9:00-10:30pm — Player check in at the Holiday Inn
5109 W Terrace Dr, Madison, WI 53718
9:30pm — Captains/coaches meeting at Holiday Inn

 GAMEPLAY FORMAT

The 2017 USQ Midwest Regional Championship will be a round robin tournament in the community division, and a pool play into bracket play tournament in the collegiate division. The gameplay schedule can be found here, while information on the regional championship can be found here.

COMMUNITY DIVISION

The community teams will participate in a triple round robin, playing each other team three times. There will be no bracket in the community division.

The community team with the highest ranking at the end of the tournament will be the Regional Champion in their division and will qualify for US Quidditch Cup 11. To learn more about qualification, please see this article.

COLLEGIATE DIVISION

The collegiate teams will participate in pool play in two pools, one of five (5) and one of six (6), before continuing on to a bracket structure to determine the collegiate regional champion and the seven (7) collegiate teams who qualify for US Quidditch Cup 11.

The pools for the collegiate division are as follows (listed in alphabetical order):

Pool A: Illinois State University Firebirds, Mizzou Quidditch, SIUE Quidditch Club, Southern Illinois University, University of Northern Colorado, Wisconsin Quidditch

Pool B: Creighton Quidditch, Illini Ridgebacks Quidditch Team, Kansas Quidditch, Marquette University Quidditch, Minnesota Quidditch

On Sunday, the top five teams in each pool will make it into bracket play. Teams ranked first or second in their pool will be placed in the championship bracket and earn a bid for US Quidditch Cup 11. Teams ranked third, fourth, or fifth in their pool will enter the qualification bracket to compete for one of 3 additional US Quidditch Cup 11 bids.

Originally, we intended to have the collegiate division participate in a single round robin, playing each other team once. That plan was based on the number of anticipated teams in the Midwest region at the start of this season. We are excited that the the number of teams has exceeded our initial estimates. However, the increased number of collegiate teams means we needed to go with a different gameplay format to ensure a high quality event experience for all teams at the facility we are using for the event. We made the change from round robin to pool play into bracket in an effort to take into consideration the resources available at the tournament, having the gameplay format fit the needs of the specific region, while also trying to balance fair, competitive gameplay that ensures a level playing field across all regions trying to qualify for US Quidditch Cup.

 GAMEPLAY INFORMATION AND POLICIES

Seeding will take place two weeks before each regional championship. For games to be included in the rankings used for seeding, they must be submitted by Sunday, October 22 at 11:59pm ET.

Tiebreakers

The standard USQ tiebreakers will be used:

  1. Head-to-head (when applicable between all tied teams)

  2. Win record before snitch catch

  3. Quaffle points against (QPA)

  4. Quaffle points for (QPF)

  5. Snitch catch percentage

  6. Coin flip/random selection

For a more complete explanation of the tiebreakers, please click here.

Please note that the USQ forfeit procedure will be in effect during this event. Teams who forfeit a match may be required to forfeit the remainder of their scheduled games and may be subject to disqualification from the remainder of the tournament. Teams who are disqualified from their regional championship are ineligible to compete at US Quidditch Cup 11 through either a bid earned at the regional championship or an at large bid. This includes bids that were already earned at the event prior to the disqualification.

  • Forfeits done in game are on a reviewed case-by-case basis for both forfeiting the rest of the tournament and disqualification.

  • Forfeits due to violations of tournament policy will always result in automatic disqualification.

  • Forfeits done before the game begins will alway cause the team to forfeit the rest of the tournament, and will be reviewed for disqualification.

As with all official games, each team’s roster of up to 21 players must be submitted through the USQ website no later than 24 hours before the start of the event.

All standard USQ gameplay policies will be in effect for this event, as outlined here.

SNITCH HANDICAPS

18 minutes - Must remain between keeper zones

23 minutes - Must remain within roughly 1.5 yards of the midfield line

28 minutes - Only one arm

33 minutes - Must remain within roughly 1.5 yards of the intersection of the midfield line and the sideline opposite the scorekeeper table and team benches.

 QUALIFICATION FOR US QUIDDITCH CUP

1 bid is available in the community division. 7 bids are available in the collegiate division. 

 VOLUNTEERING AND OFFICIATING

The officials and volunteer sign-up form has closed. If you wish to officiate, please email membership@usquidditch.org. If you wish to volunteer, please contact eventvolunteers@usquidditch.org

TEAM PROVIDED REFEREES

Teams are required to submit referee crews to help fill several game slots - more information on scheduling will be provided as the event approaches. If a team does not fulfill their referee obligations or their referees do not show up for their games as assigned, they will be subject to forfeit for all remaining games of the tournament.

 POST-EVENT INFORMATION

Do you have any feedback about the event? Please fill out our event survey here!

Referee evaluations may be submitted by coaches, players, other referees, spectators, or event staff. Please use this form to submit a review for any referee (including head referees, assistant referees, or snitch referees).

Please use this form to submit a snitch evaluation.

If you sustained an injury at the event, please complete the incident report form. Please fill out this form whether or not you plan on filing an accident insurance claim. The more we know about injuries that occur in quidditch, the safer we can make the sport for the future! We recommend filling out this form within 48 hours of the event at which an injury occurred.

If you have any other feedback or more lengthy thoughts after the event, we encourage you to reach out to us at events@usquidditch.org.