Midwest - Player Information

Player information on this page:

 IMPORTANT DEADLINES

Friday, September 29, 2017 at 11:59pm ET — Stay and play exemption form due
Friday, October 13, 2017 at 11:59pm ET – Team registration deadline
Sunday, October 22, 2017 at 11:59pm ET – Season play deadline
Friday, November 3 at 9:00am CT - Roster deadline (24 hours before event)

 TEAM REGISTRATION

For a team to compete in the Midwest regional championship, it must be registered for the tournament at least 3 weeks prior to the event, by Friday, October 13, 2017 at 11:59pm ET. All season play requirements must be met by Sunday, October 22, 2017 at 11:59pm ET

Team registration for the regional championship is a five-step process. Teams must be official USQ teams before registering for the regional championship.

To see your team's current registration status, please view this spreadsheet.

  1. Fill out the registration form.

  2. Register for the event on the calendar.

  3. Sign up for hotel accommodations, as required per the stay and play policy.

    1. Information on hotels is available below. Teams must fill out the hotel request form and reserve hotels by the deadline above. 

    2. The only exception to the stay and play policy is for teams who are located within 100 miles of the tournament site address. To request an exemption, teams must fill out this form no later than the deadline listed above.

  4. Fill out the referee crew form. All teams competing at US Quidditch events are required to supply a five-member crew of fully certified officials. These officials must meet the following criteria: at least two lead assistant referees, at least one snitch referee, and at least two assistant referees. While all officials must hold the minimum certification level required for their role, teams are discouraged from listing certified head referees in the SR and AR spots. Individuals listed on a team's ref crew must be certifed by the registration deadline. 

  5. Complete pre-regional championship season requirements. For these requirements to count all games must have scores submitted to USQ by the deadline listed above.

    1. For teams with a fall regional: you must play at least three games against two teams at one event at least two weeks before regionals.

    2. For teams with a spring regional: you must play at least five games against three teams in two events at least two weeks before regionals.

    3. To see more information on this policy, click here.

Teams must also complete the requirements listed here to be eligible to compete officially in all events, not just USQ hosted regional and national championships.

HOTEL ACCOMMODATIONS

The following hotels are available to teams. Please do not contact the hotels directly to book. Booking will open on Monday, September 25 at 5pm ET. At that time, teams will be asked to fill out a form stating: their top 3 choices for accommodations out of the options listed below, how many rooms they need, and how many nights they will be staying. USQ staff will assign teams to hotels on a first come, first serve basis. Once a team has been assigned a hotel, they will be given the link to book. Please note that hotels may have additional deadlines that teams may need to adhere to. Those deadlines will be communicated by the hotels to the teams during the booking process.

Holiday Inn Madison at The American Center

5109 West Terrace Drive, Madison, WI 53718

  • Price per night: $95

  • Max occupancy per room: 4

  • Distance to the fields: 6.9 miles/14 minutes

  • Breakfast included with rate.

 

 ORIENTATION PACKET

The team orientation packet (formally called the welcome packet), will be available on Friday, October 6.

Player Check in and Captains’ Meetings

Player check-in will happen at select hotels on Friday evening. We encourage teams to check in at the appropriate hotel on Friday night in order to avoid possible delays at the tournament site Saturday morning. Any players, coaches, or non-playing staff that do not check in on Friday evening must check in on Saturday morning. Any player who has not yet checked in will not be permitted to enter the fields, nor will they be permitted to play in any games until they have completed the registration process. Players who violate this policy are at risk of disqualifying their entire team from the event.

Captains’ meetings will be held at the the same hotels as player check-in. Each meeting will be between the TD or ATD and the captains. It is mandatory that captains attend one of the meetings. If no representative from your team will be able to attend any of these meeting times, please let us know in advance via email at events@usquidditch.org. During this meeting, USQ staff will provide an overview of the event, describe tournament-specific policies, and answer questions. Each team is required to send at least one (and no more than three) representative(s) to the meeting.

 GAMEPLAY FORMAT

The final gameplay structure will be determined and pool selection will take place two weeks before the regional. The gameplay format, pools, and schedule will be available on Wednesday, October 25.

 GAMEPLAY INFORMATION AND POLICIES

Seeding will take place two weeks before each regional championship. For games to be included in the rankings used for seeding, they must be submitted by Sunday, October 22 at 11:59pm ET.

Tiebreakers

The standard USQ tiebreakers will be used:

  1. Head-to-head (when applicable between all tied teams)

  2. Win record before snitch catch

  3. Quaffle points against (QPA)

  4. Quaffle points for (QPF)

  5. Snitch catch percentage

  6. Coin flip/random selection

For a more complete explanation of the tiebreakers, please click here.

Any games forfeited at a regional championship will be entered into the official USQ rankings as a 150*-0 loss for the forfeiting team. For more information about the forfeit policy, please follow this link.

As with all official games, each team’s roster of up to 21 players must be submitted through the USQ website no later than 24 hours before the start of the event.

All standard USQ gameplay policies will be in effect for this event, as outlined here.

SNITCH HANDICAPS

18 minutes - Must remain between keeper zones

23 minutes - Must remain within roughly 1.5 yards of the midfield line

28 minutes - Only one arm

33 minutes - Must remain within roughly 1.5 yards of the intersection of the midfield line and the sideline opposite the scorekeeper table and team benches.

 QUALIFICATION FOR US QUIDDITCH CUP

Regional bid allocations for US Quidditch Cup 11 will be released on October 1. Read more here.

 VOLUNTEERING AND OFFICIATING

Information on volunteering and officiating at this event will be available later in September.

TEAM PROVIDED REFEREES

Teams are required to submit referee crews to help fill several game slots - more information on scheduling will be provided as the event approaches. If a team does not fulfill their referee obligations or their referees do not show up for their games as assigned, they will be subject to forfeit for all remaining games of the tournament.

 POST-EVENT INFORMATION

Do you have any feedback about the event? Please fill out our event survey here!

Referee evaluations may be submitted by coaches, players, other referees, spectators, or event staff. Please use this form to submit a review for any referee (including head referees, assistant referees, or snitch referees).

Please use this form to submit a snitch evaluation.

If you sustained an injury at the event, please complete the incident report form. Please fill out this form whether or not you plan on filing an accident insurance claim. The more we know about injuries that occur in quidditch, the safer we can make the sport for the future! We recommend filling out this form within 48 hours of the event at which an injury occurred.

If you have any other feedback or more lengthy thoughts after the event, we encourage you to reach out to us at events@usquidditch.org.