Tournament Director Certification
Information about the TD Certification Program for the 2019-20 season will be available in June. For questions, email email@example.com.
USQ is excited to open signups for its Tournament Director Certification Program. In accordance with the official game requirements, all official games must be organized by a USQ-certified tournament director.
For tournaments with four or fewer teams, the certified tournament director who is organizing the event may also have another role at the event (e.g. player, referee, coach, etc.). For tournaments with five or more teams, there must be at least one certified TD who serves exclusively in that role (as a dedicated TD) for the entire duration of the event. This is a change from last season, when the individual serving as the dedicated TD could change throughout the tournament. Additional certified TDs are still encouraged to assist with planning and running the tournament on-site. In the event of an on-site emergency that would require the dedicated TD to leave the tournament, that individual may be replaced by another certified TD who would then take over the role of dedicated TD. For tournaments using three or more pitches, there must be an additional certified TD involved with the planning of the event.
TO SIGN UP FOR THE 2018-19 TD CERTIFICATION PROGRAM, PLEASE CLICK HERE.
The training video for the 2018-19 season is available here. Please note that all news TDs must watch the training video in full before attempting the assessment. Those who were certified in the 2017-18 season have been sent an email with instructions on how to recertify.
Why is tournament director certification required?
In order to ensure that all official events meet USQ requirements for safety and gameplay, that tournament directors are aware of the resources available to them, and that event quality across the league continues to improve, every official event this season must be organized by someone who has received USQ tournament director certification.
What is the TD certification process?
The TD certification process consists of three steps.
- All candidates wishing to attempt TD certification must sign up for the TD Certification Program at the link above.
- After signing up for TD Certification, candidates must watch the TD Certification training video in its entirety. The video lasts roughly one hour and is available here.
- After watching the video, candidates will be given a link to take the TD Certification Assessment. Candidates may take the assessment at any time, but it must be completed before your event begins and requires a perfect score of 100% to pass. If a candidate does not pass the assessment, they must wait a full 24 hours before reattempting the exam. TDs who were certified in the 2017-18 season may take the TD Certification assessment one time without watching the video until August 31. They must use an access code that will be emailed out on August 1, 2018.
Please note that USQ's cheating policy applies to the TD Certification Assessment.
How far in advance of an official match or tournament must a candidate for tournament director be certified?
TDs must be certified before submitting their official event to the USQ calendar. The event submission deadline is one week before the event. This means that TDs must have completed TD Certification at the absolute latest one week before their event, but since TDs must get a perfect score on the certification assessment and they must wait a full 24 hours before attempts, we very strongly suggest that you complete certification well before this deadline. Events with more than one certified TD, including those using three or more quidditch pitches, only need to have one of the TDs fully certified prior to calendar submission. All TDs involved with planning and running a USQ official and/or sanctioned event must be certified at least one week before their tournament. Exceptions to this policy may be made in the case of an emergency.
Are experienced tournament directors required to receive USQ certification?
Yes, anyone who wishes to host any number of official games this season must receive USQ TD certification. While USQ understands that there are numerous members of the community with reputations for organizing outstanding events, the certification process is designed to accommodate candidates of all levels of experience.
What information is covered during TD certification?
Information covered in the training video includes: USQ policy requirements, setting overall event goals, working with outside groups, staffing and volunteers, budgeting, logistics, gameplay, safety, hospitality, marketing, crisis management, and post-event follow up.
The training video lasts roughly one hour. In addition, USQ events department staff will be available to answer any questions or to offer additional training as requested by individual candidates.
Is a certified TD required for a single official match between two teams?
Yes. Even though a single match is not technically a “tournament,” the USQ-certified TDs will be trained in gameplay policies, rules, and safety requirements that are important for all official matches, so every official match, regardless of context, must have a certified TD present.
What are the expectations of certified TDs?
Certified TDs will be required to know official USQ gameplay policies, and to ensure that their events abide by these policies, including safety regulations. The TD training video also covers best practices in the areas of gameplay, logistics and facilities management, hospitality, marketing, volunteer management. This certification is not intended to be USQ’s endorsement of every aspect of a tournament run by a certified TD; rather, the certification process is intended to make sure that game organizers understand USQ policies, and to establish a network of resources and information-sharing to increase the quality of events in the league.
To learn more about the powers and responsibilities of certified Tournament Directors, please click here.
Is there any additional cost to become a certified TD?
The TD certification process is free. If a candidate fails the certification test, there is no fee to retake the test; candidates will just need to wait a full 24 hours before retaking the assessment.
Questions about the certification program can be directed to firstname.lastname@example.org.