Referee Policies

FIELD TEST REFEREE ELIGIBILITY

In order to take a field test, the referee must complete the following at least 24 hours before their scheduled test:

 (Re)certification and Tier System Overhaul

Tier Level

Annual Certification Process

Time Gap Between Field Tests

Current Year + (4 - T) = Exp Year

Seasonal Game Requirements

Tier 1 Attend a changelog seminar hosted by USQ Referee Team AND
Upgrade to a Referee Membership
OR follow the Tier 2 process
End of the 3rd calendar year after their most recent field test. Ex: If you get a field test in 2021, your field test cert lasts until 12/31/2024 Fully-certified Head Referees of all tiers must officiate at least 7 games per quidditch season (July 1 - June 30)

If, by June 30, a fully-certified Head Referee has not finished their game requirements, their field test certification expiration date will automatically change to the end of that calendar year (December 31).

To remain fully-certified, the Head Referee must get a new Field Test Certification with an updated tier designation.

This updated tier can be the same as their old tier.
Tier 2 Attend a changelog seminar hosted by a Field Test Proctor AND
Submit passing answers to FRQs AND
Upgrade to a Referee Membership
OR follow the Tier 3 process
End of the 2nd calendar year after their most recent field test. Ex: If you get a field test in 2021, your field test cert lasts until 12/31/2023
Tier 3 Attend a changelog seminar hosted by a Field Test Proctor AND
Pass all three written tests or equivalent AND
Upgrade to a Referee Membership
OR follow the Tier 4 process
End of the 1st calendar year after their most recent field test. Ex: If you get a field test in 2021, your field test cert lasts until 12/31/2022
Tier 4 Complete all three written tests or equivalent AND
Upgrade to a Referee Membership
End of the same calendar year as their most recent field test. Ex: If you get a field test in 2021, your field test cert lasts until 12/31/2021
Head Referee Candidate To become a certified referee, a referee candidate must:Complete all three written tests or equivalent ANDUpgrade to a Referee Membership ANDSchedule, complete, and pass a Field Test Must pass a Field Test before they can begin head refereeing 

FIELD TEST PROCTOR ELIGIBILITY

At the beginning of each season, returning proctors must email referees@usquidditch.org to express interest before meeting with a member of the Referee Team for an interview and instruction on the process. USQ Referee Team reserves the right to approve proctors who are not Head Referee Certified on a case by case basis.

New proctors must email referees@usquidditch.org to express interest before meeting with a member of the Referee Team for an interview. If accepted, they will be paired with an existing proctor to receive additional instruction before conducting their first event of field tests under the supervision of the existing proctor. The existing proctor will provide feedback and ensure the quality of the proctor before the proctor may conduct field tests without supervision.

In order to proctor a USQ official game, the proctor must be a fully certified head referee for the current season, including passing a field test, to test a new Head Referee Candidate. Proctor candidates who are not certified Head Referees may be accepted on a case by case basis.

FIELD TEST PROCESS

Before the event:

To request field testing at an event, the Tournament Director must fill out the Referee Field Test Request form

Events with USQ official games, USQ sanctioned events, or Major League Quidditch official events are the standard for field tests. The games used for field testing at events may be either official or unofficial. Field tests for tier development are permitted at USQ Regional Championships or US Quidditch Cup for referees who are currently certified, but referees should be aware that field testing may not be available due to scheduling. Referees are encouraged to field test at other events when possible.

Unofficial events may be approved for referee field testing provided they meet the following additional requirements: 

  1. Fill out the Field Test Event Request form
  2. If following a ruleset other than one of the standard ones, email a copy to referees@usquidditch.org for approval
  3. Have all rulebook-required official positions filled during each field test. The required referee positions are:
    1. A certified lead assistant referee, at least one assistant referee, a snitch referee, a snitch runner, a scorekeeper, and a timekeeper

Applications for field testing at unofficial events should be submitted at least two weeks before the event. There is no deadline to request field testing at an official event, however it is recommended to apply at least two weeks before the event.

Once a field test candidate signs up for a field test through the field test sign up form, they will be assigned a proctor for the event in question. As soon as a field test proctor is aware of an upcoming field test, they should set up a meeting with at least one member of the Referee Team. This meeting should be scheduled to be a few days after the field test is to be administered.

During the event:

  • The field test proctor watches the game and takes extensive notes.
  • The field test proctor must use the USQ field test rubric available here
  • Field test candidates will not receive their results at the event and cannot be provisionally passed.
  • If the candidate is only a Head Referee Candidate, no other official games may be head-refereed by the field test candidate (except in cases of inconclusive games). If the candidate is currently certified as a tier 1-4 referee and is testing to move up a tier, they may referee other official games at the event.

After the event:

The field test proctor must meet with at least one member of the USQ Referee Team less than one week after the field test is administered. This meeting should be scheduled before the field test.

At this meeting, the Referee Team member(s) and field test proctor will reach the final decision on whether the field test is passed and the updated tier of the tester.

The field test proctor must be paid $20 for the results to be considered official. If payment is not received in a timely manner, the proctor should email referees@usquidditch.org.

The field test proctor must send an email with the results to the referee and CC referees@usquidditch.org within one week of the field test.

Repeatedly failing to meet the deadline of sending field test results within one week may result in field test proctor suspension.

INCONCLUSIVE GAMES

  • A referee field test candidate may only field test one time per tournament unless the game they refereed is deemed by the field test proctor to be “inconclusive.”
  • A game may be deemed inconclusive if it did not have enough unique scenarios to properly test the referee’s ability at the discretion of the field test proctor. A game’s status as inconclusive is based on the game itself, not the referee. A game cannot be deemed inconclusive because the referee performed poorly.
  • In a situation with one or more inconclusive games for a single referee, the field test proctor is only paid for the first game. The referee field test candidate is paid for all subsequent games. Any number of games may be ruled inconclusive. Tournament Directors are encouraged to schedule initial field tests for earlier in the day. However, Tournament Directors are not required to fulfill requests for additional field test slots.
  • If an event has multiple proctors available, subsequent tests may be run by a different proctor, assuming both proctors agree to this and the second proctor is aware that they will not be paid for the test(s).

REFEREE SEASON REQUIREMENTS

Number of Games Refereed or Proctored: Certified head referees are required to serve as a referee or referee proctor on at least 7 games throughout the season. If a referee wishes for a game at an unofficial event to count toward this total, they should have the tournament director submit the event and relevant scoresheets online through the USQ website OR email gameplay@usquidditch.org and CC referees@usquidditch.org with relevant information to judge the event and number of games for approval. At minimum the TD should be able to report teams competing, list of head referee, lead assistant referee, assistant referees, and snitch.

Referee Reviews: A certified head referee can request that reviewing games count for part of the required number of games for the season. The reviewer must not have been a player, coach, team staffer, or non referee official in the game (scorekeeper, timekeeper, or goal judge). The game must be viewed in person, not solely on video. The requirements are determined based on the referee’s tier at the time of the deadline. Reviews are due two weeks before the end of the season (June 30). 

SPECIAL ACCOMMODATIONS FOR WRITTEN REFEREE TESTS

A version of the written referee tests with additional time provided is available for any potential referees who need special accommodations. The tests are otherwise identical to the standard versions. If you need to utilize this option, please contact membership@usquidditch.org and CC referees@usquidditch.org. We need a minimum of two business days to provide you with a link to the test, so please plan accordingly regarding referee test deadlines.