Officiate and Volunteer at Regional Championships

This page is for those who are interested in officiating and/or volunteering at a USQ regional championship. At these events, collegiate teams play each other to qualify for the national championship, US Quidditch Cup, as well as the title of regional champion. Select USQ regional championships will also have club circuit events going on at the same time at the same facility. For information on the 2019-20 club division gameplay structure and other changes for the 2019-20 season, please click here.

HOUSING

Limited housing is available. Priority is given to officials and field managers who are traveling from out of region and willing to work at least 6 games/5 hours each day. Those interested should indicate that they would like to be considered for housing on their sign-up form and USQ staff will follow up with information on what is available. Officials and volunteers will be notified if they have received housing about a month before the event. Those that apply to help out less than a month before may still request housing, though we encourage those who need it to fill out the sign-up form early. 

SIGN UP FORMS

The sign-up form for fall regional championships is available here.

The form for spring regional championships will be available later this season. 

All officials and volunteers receive an automatic confirmation email when they sign up. If you did not receive your confirmation email, contact eventvolunteers@usquidditch.org regarding volunteers and membership@usquidditch.org for officials.

OFFICIALS DETAILS

Per USQ policy, officials will be compensated as follows:

  • Certified head referees: $20 per game
  • Certified lead assistant referees: $10 per game
  • Certified snitch runners: $8 per game

Teams will be assigned to provide referees and snitch runners during several game slots. If a team does not fulfill their obligations or their officials do not show up for their games as assigned, they will be subject to forfeit for all remaining games of the tournament.

Lunch will be provided for officials who work 6 or more games in one day. Those who officiate 5 or more games in unpaid positions (either as a snitch runner, AR, SR, scorekeeper, timekeeper, and/or goal judge) are eligible to receive a free t-shirt. Please note that games as part of a team's officials crew requirements do not count towards this total.

VOLUNTEER DETAILS

Players and non-players are both encouraged to volunteer for the regional championship! 

Lunch will be provided for volunteers who work 5 or more hours in one day. Light breakfast will be available in the morning, too. All volunteers will receive a free t-shirt that must be worn while on shift. 

With the exception of Midwest Regional Championship, USQ events take place outside, rain or shine. For Midwest, we are using one indoor field inside a fieldhouse. Some volunteers for that specific event may be placed indoors. 

Field Managers
Field Managers are vital to the tournament running smoothly throughout the weekend. They are responsible for checking that their field is fully staffed and running on time according to the schedule. They are the eyes and ears of event staff and are also responsible for relaying real-time information to staff. Field managers are extremely well-organized and are capable of doing what it takes to keep their field running on time. 
 
General Helpers
These individuals will mostly serve as runners. They might help to replace requipment, refill water, and answer questions at the HQ area. 
 
Setup and Teardown
Set-up and teardown volunteers will assist the tournament staff in getting the tournament set up and ready to go and then cleaning up after the games have ended each day. This position will require some amount of lifting and carrying of equipment. 
 
Merch Sales/Guest Services (what we're calling General Volunteers)
Merchandise sales volunteers will assist event staff with the USQ merchandise booth. They will help organize inventory, explain and showcase offerings to customers, and do other things to assist event staff with the selling of merchandise. They may also sell merch. If you have good customer service skills, this position will be good for you. Experience in sales is a bonus! 
 
Youth Quidditch Instructor
Youth quidditch volunteers will be assisting with the youth quidditch pitch: teaching the kids (and adults!) all about how to play quidditch, setting up scrimmages, showing them drills, etc. A certain degree of flexibility is required; your main goal is to make sure the children have a safe and fun time. If you like to work with children, have patience, and have familiarity with the rules of quidditch, this position will be good for you. Please note that you may need to play on the pitch with the children, so a reasonable degree of athleticism is necessary for this position. 

SCHEDULE

The volunteer and officiating schedules will be available by the following dates:

  • Northeast: Saturday, October 19
  • Great Lakes: Saturday, October 26
  • Mid-Atlantic: Saturday, November 2
  • Midwest: Saturday, November 2
  • Southwest: Saturday, February 2
  • South: Saturday, February 8
  • West: Saturday, February 15

The schedule will be emailed out to everyone. If you do not get a copy of this email, please check your spam folder.