Team Requirements

For questions, please contact membership@usquidditch.org

In order to remain in good membership standing with USQ and continue with regular competitive play, teams must meet the following seasonal requirements.

2019-20 Seasonal Team Requirements

Roster
Regular Season Schedule
Officials Certification
Coach Certification
Team Eligibility Requirements
Player Eligibility Requirements
Joint Team Development Program
New Season Checklist
 

ROSTERS

All players on tournament teams must also be registered as individual members of USQ.

There is no limit on the number of players who can belong to a quidditch team; however, no more than 21 players can be on a team's tournament or game roster for any particular event

Players may only play official games for one team per season. Any player who wants to switch between teams mid-season must submit a waiver to the gameplay department in advance requesting permission and explaining their reasoning. Click here for a waiver.

Proof of Enrollment

All players on a collegiate team must attend the same school and must submit proof of enrollment twice per season. Players and teams are subject to penalties for roster violations. This proof of enrollment must be sent to enrollment@usquidditch.org and must include the player's school name, full name, and official proof of enrollment from the school’s registrar or the player's official class schedule for the current season showing that they are enrolled.

For more information about the enrollment policy, please click here.

REGULAR SEASON SCHEDULE

All teams must compete in a minimum number of USQ official and ranked games during the season against a minimum number of teams in multiple locations.

Collegiate Regional Championships and US Quidditch Cup do not count toward this total. Read the full season play requirements here.

Officials CERTIFICATION

Competitive teams are required to certify officials in order to facilitate regular competitive play in the still-developing sport of quidditch.

Teams are required to complete their referee and snitch requirements, completed by six different individuals, by the following deadline:

  1. If your team is competing at a fall regional championship, you must complete the team referee and snitch runner requirements by the season play deadline for that specific event. 

  2. If your team is competing at a spring regional championship, not going to a regional championship at all but still an official member team, or a club team, you must complete the requirements by either the season play deadline for the final fall collegiate regional championship, or one month after your team registers for the season, whichever comes later.

Season Play Deadlines:

  • Northeast Regional Championship: Sunday, October 13, 2019
  • Great Lakes Regional Championship: Sunday, October 20, 2019
  • Mid-Atlantic Regional Championship: Sunday, October 27, 2019
  • Midwest Regional Championship: Sunday, October 27, 2019
  • Southwest Regional Championship: Sunday, January 26, 2020
  • South Regional Championship: Sunday, February 2, 2020
  • West Regional Championship: Sunday, February 9, 2020

If a team does not complete these requirements by the deadline, it must complete them by 24 hours before its next scheduled official event. A team that fails to complete their referee and snitch runner requirements will not be permitted to play in any official matches until it completes these requirements. If a team’s deadline falls after its regional championship, they must complete the requirements by 24 hours before the scheduled start time of the regional championship, the same as the roster submission deadline.

*Adult players may upgrade to a referee membership for $25. Upgrade can be done on the 'Membership' tab of your USQ dashboard. This will make one eligible for the certified lead assistant referee position at official matches, which has a compensation rate of $10/game.

**Once they have passed the written test, the snitch runner will have the option to sign up for a field test or submit footage of their games in order to complete snitch certification. Certified snitches are paid $8/game at official matches.

Teams that have players transferring to or from their team will be expected to maintain a fully certified crew. Players transferring to a team are immediately eligible to count as a referee for their new team. When a player transfers from a team, their old team will be given two weeks from the date of the transfer to complete their crew to these standards. 

The status of team referee and snitch runner requirements is publicly available here.

Team admins can view the certifications of anyone associated with their team by logging into their USQ account and going to the Team Officials Requirements Page in the My Team section (link here).

For more information on how to become a referee or for a description of the tiered referee system, click here.

COACH CERTIFICATION

Each USQ official team is required to certify a coach before competing officially. They must be certified by the roster deadline for their first official event of the season - 24 hours before the start of the event.

A certified coach must purchase a USQ coach membership and complete the USQ coach certification process. A player or referee member who would like to serve as a team’s coach must pay an additional $25 to upgrade their membership to include that of “coach.” Upgrade can be done on the 'Membership' tab of your USQ dashboard. 

An individual can play for a maximum of one team and can coach for a maximum of one team. The team for which one plays need not be the team for which one coaches; if the two teams do differ, two separate memberships must be purchased (an individual cannot use the upgrade option when two different teams are involved).

USQ requires teams to have a certified coach registered with their team before they play in official games. The team’s certified coach be present at all official matches. Please note that teams may have more than one certified coach. Only one of them needs to be onsite at official matches.

To help with enforcement, USQ has created a public coach certification status list, similar to what we do for regional championship requirements.  It will also help ensure that teams have more accountability in completing this requirement. The status list is available here. However, it is the responsibility of the team to ensure that a certified coach is present at all official matches. If a team does not fulfil this requirement, they will be subject to forfeiting all games at the tournament they attended without a certified coach present. 

In the case of a medical or personal emergency that arises during an event that causes a team’s certified coach to need to leave the event site, the team may continue to play without being required to forfeit their remaining games in the tournament, given the following:

  • This exception is only in effect when the certified coach unexpectedly leaves the game or event site due to a medical or personal emergency, or is leaving the event site to accompany one of their players to seek medical attention offsite.
  • The coach must have been present during the tournament. If a medical or personal emergency arises before the start of the event, the team is not exempted from the requirement of having a coach present onsite.
  • Before leaving the event site, the coach must inform the tournament director of the situation. If the coach is unable to directly inform the tournament director, a member of their team must immediately do so.
  • Upon return to the event site (if the coach returns before the end of the event), they must be present at all remaining official matches.
  • Within one week after the event, the coach must complete this form to affirm that they left for an emergency situation that arose during the event.

The team's certified coach must be present at all official matches. For more information, click here.

COLLEGE & club TEAMS - ELIGIBILITY REQUIREMENTS

Please note that the word college and collegiate applies to all colleges and universities.

A college team is comprised of a group of students from a single school. A college team does not need to have a formal affiliation with their school to be registered as a college team. However, those teams with recognition from a school must compete in the college division and register as a college team. Forms of recognition may include:

  • Teams with the school name incorporated into their team name
  • Recognized student organizations
  • Club sports
  • Grant or funding recipients
  • Recipients of discounted practice or event space

The goal of this definition is to ensure that teams who are representing a school are competing in the college division.

A school may have more than one official college team, provided they meet the requirements above. However, there will be no special exceptions to the player transfer policy made for schools in this situation.

A club team may not have any affiliation with a college and may not use the name of a school as part of their team name. They may not receive any monetary or in-kind support from any school, including but not limited to free or discounted practice or event space. However, discounted practice or event space shall not be considered in-kind support if a community resident, unaffiliated with the school, could have obtained the space at the same cost.

Collegiate teams are permitted to play against community teams. If collegiate teams and club teams play against one another, those games will count towards each team’s season play requirements (for collegiate teams to attend regional and for everyone to be able to compete at the national championships). If collegiate teams and club teams play against one another, those games will count towards each team’s standings, which will affect seeding for regional and national championships. At regional championships, circuit events, and US Quidditch Cup, collegiate and club teams will play in separate divisions.

PLAYER ELIGIBILITY REQUIREMENTS

College and club adult players must be 18 or older. Those who are 17 may compete after they submit a signed parental consent form.

All players on a collegiate team must attend the same school. Current graduate students will be permitted to play on their school’s collegiate team. Faculty, staff, and non-students will not be permitted to play on a school’s collegiate team. A student from a college with an unofficial or community team may not compete with a college team from another school.

To prevent non-students from playing on collegiate teams, members of collegiate teams must provide USQ with proof of enrollment in their institution at the beginning of the season (at least 24 hours before the start of the first event they are competing in officially) and again after January 1 to enrollment@usquidditch.org. Players may submit either an official proof of enrollment from their school’s registrar or an official class schedule for the current season showing the player’s full name. Additional forms of proof of enrollment may be accepted on a case-by-case basis.

If a player graduates their school mid-term, they will not be permitted to play on that collegiate team after their enrollment at that school ends. Affected players may choose to apply to transfer to a community team.

Players must submit proof of enrollment before participating in an official game. Players and teams are subject to penalties for roster violations.

A player on a collegiate team will be permitted to coach a community team as a non-player, and vice-versa. Coaches for a college team do not need to be current students, nor do affiliated referees. However any member who is a playing coach or playing referee must submit proof of current enrollment.

Team admins can view enrollment status for their players logging into their USQ account and going to the roster page of the My Team section.  

New Season Checklist

To assist teams with the requirements for the season, below is a list of everything a team should be accomplishing before starting the new season.Adjustments were made to team officials requirements in October 2019 (which are reflected below), but to learn more please click here.  Any questions can be directed to membership@usquidditch.org
 
  • Admin Transfer
    • If your team has a new admin, you will need to transfer admin capabilities to the new leader. We recommend that teams do this process at the end of the season.
      • New Admin
        • Go to: Dashboard, My Team, then Re-Register An Existing Team.
        • Select your team from the drop down and submit.
        • Website will email you and the previous admin a confirmation. Please approve the confirmation from that email.
      • Previous Admin
        • When the website emails a confirmation of admin transfer, please approve.
    • Once confirmed, USQ will upgrade the new admin and provide access to admin tools.
  • Register Team
    • This can be done at the start of the new season. USQ will post an article on our News page when membership opens. 
    • Go to ‘Dashboard’, ‘My Team’ and then the option will be available to pay team fee.
      • If your team has been registered with USQ before and you do not see your team’s name in the upgrade team list, please consider emailing USQ to get that account reactivated before making a brand new team account. 
    • Once your team is registered, individuals on your team can begin to request to join the team via their ‘My Team’ page of the dashboard. 
      • Admin will need to approve individuals as they request to join the team roster.
  • Ensure each player signs up for an individual membership
    • The majority of bids for US Quidditch Cup from the collegiate competitive division will be allocated based on the number of registered teams in a region as of September 30 at 11:59pm ET. For a team to be considered registered by bid allocation deadline, you must be a registered team with a minimum of 7 registered players.
  • Proof of Enrollment (Collegiate Teams Only)
    • Proof of enrollment must be sent to enrollment@usquidditch.org and must include the player's school name, full name, and official proof of enrollment from the school’s registrar or the player's official class schedule for the current season showing that they are enrolled.
  • Regional Transfer (Collegiate Teams Only)
    • If a collegiate team cannot attend its designated regional championship, it may submit a waiver to attend a different regional championship. In order to protect the efficacy of the bid distribution system, regional transfer requests must generally be submitted by September 30, 2019 at 11:59pm ET. 
    • For teams registered by September 30, any regional transfer request submitted on or after October 1 must be based on new information the team received following that deadline. 
    • Teams who register on or after October 1, 2019 must submit the request within one week of registering with USQ.
  • Officials Requirements 
  • Coach Certification
    • A certified coach must purchase a USQ coach membership and complete the USQ coach certification process. A player or referee member who would like to serve as a team’s coach must pay an additional $25 to upgrade their membership to include that of “coach.”
    • You can upgrade your membership on the USQ ‘Membership’ tab of the ‘Dashboard’. 
    • Coach certification is due 24 hours before your team’s first official event.
  • Set up team profile on the USQ website
    • Team admins can do this by logging into their USQ account, going to My Team, and then clicking on Information. 
    • Ensure that your team’s email address is correct.
    • Add social media links for Facebook, Twitter, and Instagram, if you have them. 
    • Add a description for your team.