Joint Team Development Program

This joint team development program is intended to help new teams develop. The plan has two main components: a foster program, whereby an established official college club may be permitted to have students from one single other college on its roster, and a joint team program, whereby up to three schools that currently don’t have official teams may compete together as one team.

Application details are below.

PROGRAM ELIGIBILITY DEFINITIONS

USQ will use the following definitions to evaluate eligibility for the two programs in the joint team development plan.

SQUAD

A squad is defined as a set of players who currently attend a single school as students.

NEW SQUAD

A new squad is defined as a squad comprised of students attending a school that did not have an official team during the previous season. A new squad may not participate in this program if the school its students attend has more than one squad.

ESTABLISHED CLUB

An established club is defined as a squad comprised of students attending a school that did have an official team during the previous season.

ESTABLISHED VS NEW

A squad that was a member of a joint team or was fostered by an established club during the previous season is still considered to be a new squad. An established club that fostered a team the previous season is still considered to be an established club. If a school that had an official team the previous season gains a second squad, both squads will be considered established clubs.

ROSTER THRESHOLD

For both the foster program and the joint team program, the goal is for each participating new squad to end up with at least 14 players each. Once that happens, the squads will have to split off from each other and form independent teams in order to compete within USQ. However, barring violations of these programs’ policies, squads will not be separated mid-season.

FOSTER PROGRAM

An established club may foster one new squad. By entering into the foster program, an established club and a new squad will permitted to compete as one single college team.

FOSTER PROGRAM POLICIES

New squads may not foster another squad.

A new squad may not be fostered by an established club during a season if the new squad has at least 14 eligible players as determined when the baseline roster numbers are locked, as described in the application process below.

An established club may foster a new squad for up to two consecutive seasons. Regardless of whether the foster program runs for one season or two, an established club must have at least one full season off between fostering different new squads.

All players from the fostered squad must be included on a gameday roster for at least one tournament during the season.

An established club may not foster a new squad if another established club of students attending the same school is either fostering a new squad or had done so the previous season.

JOINT TEAM PROGRAM

Up to three new squads may join together to form a joint team. A joint team may not be made up of students from more than three colleges.

JOINT TEAM PROGRAM POLICIES

A new squad may not join a joint team if the new squad has 14 or more players prior to when the baseline roster numbers are locked, as described in the application process below.

A new squad may continue to be part of the same joint team for a second season, despite attaining 14 players, if other squads in their joint team still have not attained 14 players, and no additional squads are added to the joint team for the new season.

Joint teams may add or release involved new squads between years. However, each new squad is limited to two consecutive years in the joint team program.

OVERALL PROGRAM RESTRICTIONS

New squads may not be fostered or be members of a joint team for more than two consecutive seasons. In addition, new squads may be part of a joint team in one season and fostered in the next or vice versa, but together this time must not add up to more than two consecutive seasons.

Exceptions to the requirements and restrictions of these programs will only be made for schools that require their squads to accept students from another school. Squads in that situation will then be allowed to continue to run as a joint team with that other school indefinitely, provided they re-apply as a joint team every season. Please note that a squad must be recognized by its school, either as a club sport or recognized student organization, in order to be eligible for this exception. A squad that is not officially recognized by its school, and is thus not subject to the policies of that school, may not gain an exception in this manner.

To qualify for a second season in the joint team development plan, each new squad must start the second season having closed half the gap between the number of players they had when the baseline roster numbers were locked for the previous season and 14 players. If there are an odd number of players in the first year, the required number of additional players is rounded up.  The numbers for both years shall be determined by the roster size when the baseline roster numbers are locked for the season, as described in the application process below.

Example: A new squad with 12 players at the start of their first season must have 13 players by the start of the next season. A new team with 7 available players at the start of their first season would need to have 11 at the start of their second.

If a new squad fails to gain the necessary number of players, they shall not be allowed to be a part of a joint team or be fostered for a second season.

If a new squad reaches its two season limit, or fails to qualify for a second season, all squads from that school must wait at least one full season before participating in the joint team development plan again in any capacity.

Please note that if a new squad is dissolved and another new squad is formed at the same college the second new squad shall be treated as though they are an extension of the first for the purposes of the requirements and restrictions of these programs, including but not limited to the two season participation maximum.

All proposals for joint development teams must be submitted to and approved by USQ prior to any of the involved squads participating in an official match during that season.

If USQ determines that any squads in the joint team development program intentionally waited to sign up players until after their baseline rosters were locked, signed up fake players, or signed up players who had no intention of playing, so as to circumvent any of the above standards, their leadership will be subject to discipline. The offending squad may also be eliminated from the program and be prohibited from competing with the other squads with whom they had a partnership.

USQ reserves the right to end the joint team development plan after any season at its discretion.

TEAM FEES

A team formed under the joint team development plan, either as part of the foster program or joint squad program, will only have to pay a single team registration fee of $150 after they have been approved.

STAY AND PLAY

Information about team address requirements for program participants and other college teams, and in particular how they relate to stay and play, will be addressed in an article covering event policies that will be released in August.

HOW TO APPLY

Applications are open now. Interested teams must submit one application. They will need the following information for both the foster program and the joint squad program:

  • Name of all participating squads

  • Contact information for all participating squads

  • School name for all participating squads

  • Status within their school for all participating squads (IE club sport, recognized student organization, grant recipient, not recognized by the school)

  • Location of all participating squads

There is currently no specific maximum distance between squads who wish to participate in the program. However, USQ reserves the right to reject an application if it appears that the the participating squads are so far away from each other that development benefits won’t apply (IE too far apart to regularly compete or practice together).

INTER-REGION COLLABORATION

A joint team may be comprised of squads from more than one region. However, inter-region collaborations will only be considered in areas that are adjacent to the boundaries of USQ regions. In the case of inter-region collaborations, teams in the foster program must compete in the regional championship of the established club, unless a team applies for a regional transfer waiver. Teams in the joint team program will be assigned a region after their application has been approved, essentially going through the regional transfer waiver process. They may submit a request for a particular region within their application.

APPLICATION MATERIALS FOR FOSTER PROGRAM

The established club must include an essay of at least 250 words that speaks to why they are a good candidate to help develop another squad. The established club must also include a letter of reference from their USQ regional coordinator. The new squad must include an essay of at least 250 words that describes how they will grow the quidditch program at their own school.

APPLICATION MATERIALS FOR JOINT TEAM PROGRAM

The new squads must include an essay from each participating squad that is at least 250 words and describes how they will grow the quidditch program at their own schools.

EVALUATION OF APPLICATION

Successful applicants will demonstrate a commitment to growing quidditch at their school. They will clearly articulate how being a part of the foster program or the joint team program will lead to future team development at their respective school. Applications that do not sufficiently demonstrate these qualities will not be approved.

As registration fees are non-refundable, teams applying through this program along with their adult players should refrain from registering until their application is fully approved. Teams that register prior to their application approval are still required to wait for such approval before competing officially. USQ encourages teams and players to have funds available for these fees prior to approval, though, as everyone needs to be registered with the league before they may compete officially.

Click here to fill out the application form. Applications are due Sunday, September 24. Extensions may be granted to those whose schools are not in session by the day after Labor Day (September 4, 2017). Email membership@usquidditch.orgto request an extension.

For teams planning on competing in official events before September 24th, or within two weeks thereof, applications must be submitted at least two weeks in advance of the event.

Applications will be reviewed as they are submitted and will be rejected or provisionally approved on a rolling basis. Provisional approval does not mean a team may compete officially. Rather, it means that the application has been reviewed and will be fully approved pending final evaluation of the baseline roster numbers. Official approval will come after the baseline roster numbers have been submitted and approved.

Teams with pending applications and provisionally approved teams must submit their current rosters, including the school that each player attends, two Thursdays before their first tournament, or on September 24th, whichever comes first. On that date, each squad must provide an up to date list of their players to Membership Director Eric Schnier at membership@usquidditch.org. Squads may submit their rosters slightly earlier than required if they do not anticipate any changes, but must update the list with membership if new players are confirmed before their deadline.

Submitted rosters will be reviewed by the end of the next business day following the deadline. At that point, the baseline roster numbers will lock. Once final approval is granted, the team must register with USQ immediately and all of the submitted players must be fully registered in time for the event roster submission deadline of their first event, which is 24 hours before that event.

For questions, please email the USQ Membership Director, Eric Schnier, at membership@usquidditch.org.