West - Player Information

Player information on this page:

 IMPORTANT DEADLINES

Friday, January 26, 2018 at 11:59pm ET — Stay and play exemption form due
Friday, February 9, 2018 at 11:59pm ET – Team registration deadline
Sunday, February 18, 2018 at 11:59pm ET – Season play deadline
Friday, March 2, 2018 at 9:00am PT - Roster deadline (24 hours before event)

 TEAM REGISTRATION

For a team to compete in the West regional championship, it must be registered for the tournament at least 3 weeks prior to the event, by Friday, February 9, 2018 at 11:59pm ET. All season play requirements must be met by Sunday, February 18, 2018 at 11:59pm ET.

Team registration for the regional championship is a five-step process. Teams must be official USQ teams before registering for the regional championship.

To see your team's current registration status, please view this spreadsheet.

  1. Fill out the registration form.

  2. Register for the event on the calendar.

  3. Sign up for hotel accommodations, as required per the stay and play policy.

    1. Information on hotels is available below. Teams must fill out the hotel request form and reserve hotels by the deadline above. 

    2. The only exception to the stay and play policy is for teams who are located within 100 miles of the tournament site address. To request an exemption, teams must fill out this form no later than the deadline listed above.

  4. Fill out the referee crew form. All teams competing at US Quidditch events are required to supply a five-member crew of fully certified officials. These officials must meet the following criteria: at least two lead assistant referees, at least one snitch referee, and at least two assistant referees. While all officials must hold the minimum certification level required for their role, teams are discouraged from listing certified head referees in the SR and AR spots. Individuals listed on a team's ref crew must be certifed by the registration deadline. 

  5. Complete pre-regional championship season requirements. For these requirements to count all games must have scores submitted to USQ by the deadline listed above.

    1. For teams with a fall regional: you must play at least three games against two teams at one event at least two weeks before regionals.

    2. For teams with a spring regional: you must play at least five games against three teams in two events at least two weeks before regionals.

    3. To see more information on this policy, click here.

Teams must also complete the requirements listed here to be eligible to compete officially in all events, not just USQ hosted regional and national championships.

HOTEL ACCOMMODATIONS

The following hotels are available to teams. Please do not contact the hotels directly to book. Booking will open on Monday, September 25 at 5pm ET. At that time, teams will be asked to fill out a form stating: their top 3 choices for accommodations out of the options listed below, how many rooms they need, and how many nights they will be staying. USQ staff will assign teams to hotels on a first come, first serve basis. Once a team has been assigned a hotel, they will be given the link to book. Please note that hotels may have additional deadlines that teams may need to adhere to. Those deadlines will be communicated by the hotels to the teams during the booking process.

Holiday Inn Dublin-Pleasanton

6680 Regional Street, Dublin, CA 94568

  • Price per night: $120

  • Max occupancy per room: 4

  • Distance to the fields: 6.5 miles/12 minutes

  • Breakfast is included with the rate.

Larkspur Landing Pleasanton

5535 Johnson Dr., Pleasanton, CA 94588

  • Price per night: $127 for king room. $133 for double room.

  • Max occupancy per room: 3 for king room. 4 for double room.

  • Distance to the fields: 4.9 miles/10 minutes

  • Breakfast is included with the rate.

 ORIENTATION PACKET

The team orientation packet (formally called the welcome packet), is available here

Player Check in and Captains’ Meetings

Player check-in will happen at select hotels on Friday evening. We encourage teams to check in at the appropriate hotel on Friday night in order to avoid possible delays at the tournament site Saturday morning. Any players, coaches, or non-playing staff that do not check in on Friday evening must check in on Saturday morning. Any player who has not yet checked in will not be permitted to enter the fields, nor will they be permitted to play in any games until they have completed the registration process. Players who violate this policy are at risk of disqualifying their entire team from the event.

Captains’ meetings will be held at the the same hotels as player check-in. Each meeting will be between the TD or ATD and the captains. It is mandatory that captains attend one of the meetings. If no representative from your team will be able to attend any of these meeting times, please let us know in advance via email at events@usquidditch.org. During this meeting, USQ staff will provide an overview of the event, describe tournament-specific policies, and answer questions. Each team is required to send at least one (and no more than three) representative(s) to the meeting.

We will have two captains meetings on Friday at the Holiday Inn: one at 8:30pm and another at 10:30pm. Player check-in will be held from 8-11pm. 

 GAMEPLAY FORMAT

The 2018 USQ West Regional Championship will be a round robin in the community division, and a pool play into bracket play tournament in the collegiate division. The gameplay schedule can be found here.

COMMUNITY DIVISION

The community teams will participate in a single round robin, playing each other team one time. The teams will then be seeded based on their performance in the round robin games, using the standard USQ tiebreakers. The team who is seeded first after the round robin will be crowned the community division regional champion. The team who is seeded second after the round robin will be the community division regional runner-up.  

The nine (9) community teams competing at this event are (listed in alphabetical order):

  • Arizona Jackalopes
  • California Dobbys  
  • Crimson Elite  
  • Los Angeles Gambits
  • Silicon Valley Skrewts
  • Silicon Valley Vipers
  • The Fighting Farmers of America
  • The Long Beach Funky Quaffles
  • The Lost Boys  

The top three (3) teams based on the rankings after the round robin will qualify for US Quidditch Cup 11. To learn more about qualification, please see this article.

COLLEGIATE DIVISION

The collegiate teams will participate in pool play in two pools of six (6), before continuing on to a bracket structure to determine the collegiate regional champion as well as the five (5) collegiate teams who qualify for US Quidditch Cup 11. To learn more about qualification, please see this article.

The pools for the collegiate division are as follows (listed in alphabetical order):

Pool A: Anteater Quidditch, Arizona State University, Northern Arizona University Narwhals, University of Arizona Quidditch, Utah Raptors Quidditch, Utah State Quidditch Club

Pool B: Cal Quidditch, San José State University Spartan Quidditch, Stanford Quidditch, Sun Devil Quidditch, University of California Los Angeles, Wizards of Westwood

On Sunday afternoon, the top four (4) teams in each pool will make it into bracket play. Four total teams (the top two in each pool) will advance to the championship bracket on Sunday afternoon. This bracket will be structured so that the top two teams (the highest-seeded team from each pool) must lose twice on Sunday to be removed from contention for the championship, and the second seeds from each pool will be eliminated from championship contention on their first bracket loss. If the winner of Game E wins Game H, the two teams will play again (Game J) to determine the champion, as neither team will have met the above criteria for elimination.

The top team from each pool will receive a bid to US Quidditch Cup 11 upon the conclusion of pool play Sunday morning. The second-seeded team from each pool will receive a bid if they win their first game of Sunday afternoon. If they lose their first game in the championship bracket, they will continue to compete for one of the remaining bids through the qualification bracket.

Teams ranked third or fourth in their pool will enter the qualification bracket to compete for one of two (2) additional US Quidditch Cup 11 bids.

The original ranked list was divided into six pots by seed, and each pool had one team randomly drawn from each pot. The rankings were based on the USQ standings, per the rankings algorithm described here. The pots that teams were drawn from are as follows:

Pot 1: Arizona State University, University of California Los Angeles

Pot 2: Northern Arizona University Narwhals, Cal Quidditch

Pot 3: San José State University Spartan Quidditch, Utah State Quidditch Club

Pot 4: Anteater Quidditch, Sun Devil Quidditch

Pot 5: University of Arizona Quidditch, Stanford Quidditch

Pot 6: Wizards of Westwood, Utah Raptors Quidditch

 GAMEPLAY INFORMATION AND POLICIES

Seeding will take place two weeks before each regional championship. For games to be included in the rankings used for seeding, they must be submitted by Sunday, February 18 at 11:59pm ET.

Tiebreakers

The standard USQ tiebreakers will be used:

  1. Head-to-head (when applicable between all tied teams)

  2. Win record before snitch catch

  3. Quaffle points against (QPA)

  4. Quaffle points for (QPF)

  5. Snitch catch percentage

  6. Coin flip/random selection

For a more complete explanation of the tiebreakers, please click here.

Any games forfeited at a regional championship will be entered into the official USQ rankings as a 150*-0 loss for the forfeiting team. For more information about the forfeit policy, please follow this link.

As with all official games, each team’s roster of up to 21 players must be submitted through the USQ website no later than 24 hours before the start of the event.

All standard USQ gameplay policies will be in effect for this event, as outlined here.

SNITCH HANDICAPS

18 minutes - Must remain between keeper zones

23 minutes - Must remain within roughly 1.5 yards of the midfield line

28 minutes - Only one arm

33 minutes - Must remain within roughly 1.5 yards of the intersection of the midfield line and the sideline opposite the scorekeeper table and team benches.

 QUALIFICATION FOR US QUIDDITCH CUP

Regional bid allocations for US Quidditch Cup 11 will be released on October 1. Read more here.

 VOLUNTEERING AND OFFICIATING

The officiating and volunteer sign-up form is here. Please fill it out by Sunday, February 18.

TEAM PROVIDED REFEREES

Teams are required to submit referee crews to help fill several game slots - more information on scheduling will be provided as the event approaches. If a team does not fulfill their referee obligations or their referees do not show up for their games as assigned, they will be subject to forfeit for all remaining games of the tournament.

 POST-EVENT INFORMATION

Do you have any feedback about the event? Please fill out our event survey here!

Referee evaluations may be submitted by coaches, players, other referees, spectators, or event staff. Please use this form to submit a review for any referee (including head referees, assistant referees, or snitch referees).

Please use this form to submit a snitch evaluation.

If you sustained an injury at the event, please complete the incident report form. Please fill out this form whether or not you plan on filing an accident insurance claim. The more we know about injuries that occur in quidditch, the safer we can make the sport for the future! We recommend filling out this form within 48 hours of the event at which an injury occurred.

If you have any other feedback or more lengthy thoughts after the event, we encourage you to reach out to us at events@usquidditch.org.