USQ Update

Regional ChampionshipsUSQ UpdateQuidditch Cup

2017-18 Event and Gameplay Policies

Event and gameplay policy changes for the 2017-18 season are now available. 

As stated earlier last season, USQ has been conducting a thorough review of all policies and procedures relating to events, gameplay, and membership. These changes below were made after extensive discussion with staff, as well as feedback from member surveys. For questions, please contact Executive Director Sarah Woolsey at sarah.woolsey@usquidditch.org.

Team Requirements

To participate in official games, teams must follow a number of requirements, listed here. This season, we are adjusting the final deadlines of some of these requirements to 24 hours before an official event, the same as the roster submission deadline, to make it easier on TDs and teams to track what is due when.  

Coach Certification

Each USQ official team is required to certify a coach by 24 hours before its first scheduled official event, the same as the roster submission deadline. In order to become a USQ certified coach, individuals must:

  • Register as a current coach member
  • Complete a concussion webinar with NFHS
  • Complete a USQ policy quiz

In the 2017-18 season, coaches will not longer have to complete training through Positive Coaching Alliance. A variety of resources for coaches can be found here.

Team Referees

Teams are required to complete their referee requirements, completed by five different individuals, by October 15 or one month after they register (whichever comes later). If a team does not complete these requirements by the deadline, it must complete them by 24 hours before its next scheduled official event. A team will not be permitted to play in any official matches until it completes these requirements. If a team’s deadline falls after its regional championship, they must complete the requirements by 24 hours before the scheduled start time of the regional championship, the same as the roster submission deadline

  • At least two team members must certify as assistant referees.
  • At least one different team member must certify as a snitch referee.
  • At least two different team members must pass the head referee written test (after passing the AR and SR written tests) and purchase a USQ referee membership.*

*Adult players may upgrade to a referee membership for $25. This will make one eligible for the certified lead assistant referee position at official matches, which has a compensation rate of $10/game.

Proof of Enrollment

Players on a college team must submit proof of enrollment 24 hours before they participate in an official game, the same time as the roster submission deadline for an official event. Players may submit either an official proof of enrollment from their school’s registrar or an official class schedule for the current season showing the player’s full name to enrollment@usquidditch.org. Proof of enrollment only needs to be submitted once per academic year, unless a player transfers to another college team. In that case, the player needs to submit proof of enrollment for their new school. However, if a player graduates their school mid-year, they will not be permitted to play on that college team after their enrollment at that school ends. Affected players may choose to apply to transfer to a community team.

Event Policies

Tracking Official Event Requirements

As with previous seasons, USQ staff will support TDs and teams in completing both team and event requirements for official games. Improvements will be made to the website to make it easier for college teams to see players’ proof of enrollment status. Additional requirements, including certified coach and team referees, will be tracked through an external spreadsheet that will be made available later this summer.

USQ Event Calendar

This season, we are simplifying event types to make it easier for track events with official games. When submitting an event, TDs can select one of the following event types:

  • Official Event
  • Unofficial Event

An “official event” is an event that will have at least one official match.

In the case of a tournament that has both official and unofficial games, we strongly recommend that only those teams who are competing officially submit an attendance request.

Event Sanctioning

To encourage snitch runner certification, all sanctioned events are eligible to have any snitch runner field tests paid for by USQ in the 2017-18 season through our sanctioned event grants. We will continue to offer additional financial support in the form of additional grants to selected sanctioned events. Grants are typically in the amount of $100-$300. All sanctioned event applications must be submitted at least one month prior to the event. Learn more about how to apply for event sanctioning here.

Tournament Director Certification

TD Certification will use the same process this season as last season—candidates must register online, watch the training video, and pass the assessment with a perfect score. Those certified in the 2016-17 season may attempt the assessment once without watching the video until August 31 using a special code that will be emailed out to all certified TDs from last season.

If a TD does not pass the assessment with a 100% on their first attempt, we will no longer accept the recertification code, and they must watch the full video to attempt again.

This season, TDs must be certified before submitting official events to the USQ calendar. To make it easier to host official events, the event submission deadline has been moved back from two weeks before the event to one week before the event. This means that TDs must have completed TD Certification at the absolute latest one week before their event. Since they must get a perfect score on the certification assessment and there is a 24 hour waiting period in between attempts, we very strongly encourage TDs to complete certification well before this deadline.

Please note that our cheating policy applies to the TD Certification assessment, and that all infractions will result in the invalidation of the test and the season-long suspension of all the individual's memberships, including player membership.

For questions about TD certification, please contact tdcertification@usquidditch.org.

Gameplay policies

Noted below are changes to USQ gameplay policies for the 2017-18 season. To see a full list of gameplay policies, please see this page. While the USQ gameplay team strives to announce policy changes at the start of the season, it is possible that additional policy adjustments may occur in the next few months, to foster the highest level of player safety and competitive integrity possible. For questions about gameplay policies, or to suggest areas that need additional clarification, please contact gameplay@usquidditch.org.

Event qualification and structure

As announced in the college/community split article posted last week, the specific qualification system for US Quidditch Cup will be determined by the USQ Gameplay Team, in partnership with other staff. This will include finalizing the number of teams to compete in each division at USQ-hosted events. The gameplay structure for each USQ-hosted event is created specifically for that event, and is tailored to the unique needs of that event. The details on the event structure and qualification process will be announced by the end of August 2017.

Seasonal Gameplay Requirements

Requirements for official matches

The deadline for submitting an event to the USQ event calendar is now one week, although tournament directors are still encouraged to submit events to the calendar as far in advance as possible.

The roster check requirement has been amended to any government-issued photo ID to be checked against the rosters prior to the start of matches.

An abandoned games procedure has been added. If a game is suspended, it must be resumed within 24 hours of the listed end time of the event on the website. If a suspended game is not resumed by that deadline, the game will be considered abandoned. Abandoned games are not submitted to the USQ standings, and will not count towards season play requirements.

Test proctor payment policy

No change to this policy.

Roster Submission Requirements

No change to this policy.

Season play requirements

The specific requirements have not changed (minimum number of games, opponents, and events required). This deadline will be 11:59pm ET on the Sunday two weekends before the event, an extension from this past season’s Saturday deadline. Additional information was added to clarify how international friendlies count toward season play requirements, and how the rankings penalties in the standings algorithm will affect seeding for regional championships.

Games played against teams in another division (college teams competing against community teams and vice versa) will count towards the season play requirements.

Regional Distribution Count

A clarification was added for the US Quidditch Cup qualification process. In addition to qualifying through performance at regional championships, additional methods of qualification and specific details will be announced in August 2017.

The deadline for the regional distribution count has been updated to the current year, and will be October 1, 2017 - teams must be registered by September 30, 2017 at 11:59pm ET to count for the distribution. Additional information about this process will be announced in August 2017.

Registration for Regionals and Nationals

The registration deadline for regionals was clarified to link to the full registration process, as outlined here

Specific details about the qualification process for US Quidditch Cup 11 will be announced in August 2017.

International Friendly Policy

Updated to reflect the revised one week deadline to submit events to the calendar, as well as the current season’s rulebook. Changed how many international friendlies can count towards season play requirements.

Gameplay Policies

Regional Transfer Policy

Regional transfer requests must be submitted by September 30, 2017 at 11:59pm ET.

For teams registered by September 30, any regional transfer request submitted on or after October 1 must be based on new information the team received following that deadline.

Teams who register on or after October 1, 2017 must submit the request within one week of registering with USQ in order to be eligible to submit a regional transfer request. Additional requests may be considered on a case-by-case basis if the request is based on new information the team received following that deadline.

Player Transfer Policy

The deadline for player transfers for the 2017-18 season will be Wednesday, October 25, 2017 at 11:59pm ET. The form has been adjusted to reflect this deadline.

Players are considered bound to a team when they are listed on a team’s final roster for an event during which that team then plays an official game (including games that are later invalidated for violations of USQ policy), regardless of whether or not they end up competing at that event.

Player Disciplinary Policy

The wording and suspension ranges for the physical offenses have been adjusted slightly. The form has been adjusted to clarify what information must be submitted.

Game Appeal Policy

No change to this policy. The form has been adjusted to clarify what information must be submitted.

Fair Play Policy

Starting a game with the intent of forfeiting once it has started is considered match fixing. Forfeiting a game in order to give a team credit for their season play requirements also counts as match fixing.

In the case of a breach of the Fair Play policy, USQ may choose to invalidate any games involved in the breach, removing them from the standings and season play requirements for the teams involved

Forfeit Procedure

In the case of any forfeits, the tournament director must email gameplay@usquidditch.org with a description of the circumstances of the forfeit. Games that are forfeited should not be submitted directly to the USQ events calendar.

Tiebreaker Policy

The official USQ tiebreakers have been changed. These are used at USQ-hosted events and in the USQ rankings algorithm. They are recommended for tournament directors to use at all events with official matches, but not required. The new tiebreakers are as follows:

  1. Head-to-head (when applicable between all tied teams)
  2. Win record before snitch catch
  3. Quaffle points against (QPA)
  4. Quaffle points for (QPF)
  5. Snitch catch percentage
  6. Coin flip/random selection

Equipment Policies

Equipment Rules

This policy has not changed.

Equipment Waivers

Equipment waivers must be submitted at least 24 hours in advance of the event at which the equipment would be used. The form has been adjusted to clarify what information must be submitted.

Official Equipment Selection

This policy has not changed. However, the wording was clarified for what is used at a USQ-hosted event versus what is required for other events throughout the season.

Player number policy

As announced prior to the start of the 2016-17 season, the player number policy has been adjusted to permit only integer numbers between 0 and 999.

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